Facilities Coordinator

Facilities Coordinator

Johnson Service Group (JSG) is seeking a Facilities Coordinator in Orange, California. This is an on-site position.

Work Schedule:

Monday-Friday 8am-5pm Pay rate range: $26-$38 per hour DOE

55% - Facilities Program Coordination and Support Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department. Coordinates and ensures the completion of all facilities related activities as assigned and assists with EH&S related activities as needed. Coordinates with furniture vendors, Facilities and IT team members to assist with company-wide additions, moves and changes.

Works with furniture vendors and assists with the coordination of installations and deliveries. Oversees asset tagging and asset disposal protocols for all furniture. Monitors vendors and suppliers, ensuring compliance with scopes of work and contract terms. Maintains vendor contact information current for all Facilities contracted service vendors and manages furniture warranties. Supports meeting management by monitoring and scheduling calendars, allocating sufficient time for room setups and delivery of necessary equipment.

Coordinates bi-monthly staff meetings and agendas. Orders office and building supplies for the Facilities department. Supports the Program Manager with processing construction invoices for payment. Assists Facilities with processing accounts payable, generating requisitions, generating and following up on work orders, preparing scopes of work and planning space utilization. Monitors company's off-site equipment, furniture and document storage, including ensuring document inventories are always kept current.

Responds to internal 911 calls and coordinates appropriate responses to emergencies. Assists with emergency preparedness protocols, staff training and manual updates. Supports with annual policy reviews and updates for both Facilities and EH&S departments. Tracks and ensures timely payments for post office boxes. Tracks postage meter balances and ensures postage is reloaded in a timely manner to avoid mailroom disruption.

Assists with the mass notification systems and coordinates regular meetings with the appropriate departments. Maintains lost and found procedures.

40% - Project Support Assists the Program Manager by managing project documentation workflow including requests for information (RFIs), submittals, architectural drawings and change orders. Coordinates recurring project meetings, drafts agendas, records detailed meeting minutes, and tracks action items to ensure project timelines are met. Assists in processing general contractor and vendor pay applications, tracking lien waivers, reviewing invoices and tracking material and equipment deliveries.

Coordinates necessary city permits, licenses and vendor insurance certificates.

5% - Other Completes other projects and duties as assigned.

High school diploma or equivalent PLUS 2 years of administrative support experience in facilities management or property management required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. 1 year of professional experience in commercial construction administration and project coordination required. Experience with construction management software such as Procore (or equivalent) and Bluebeam required.

Bachelor's degree in business administration, finance, construction management or related field. International Facility Management Association (IFMA) Certified Facility Manager (CFM) or Facilities Management Professional (FMP) designation. Real Property Administrator (RPA) or Certified Property Manager (CPM) designation. Experience working in a public sector environment.

JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.