Deputy Clerk Board; Program Manager

Deputy Clerk of the Board (Program Manager)

Join Us in this Amazing Opportunity

The Team You'll Join

We are a mission driven community-based organization that serves member health with excellence and dignity, respecting the value and needs of each person. If you are ready to advance your career while making a difference, we encourage you to review and apply today and help us build healthier communities for all.

More About the Opportunity

We are hoping you will join us as a Deputy Clerk of the Board (Program Manager) and help shape the future of healthcare where you'll be an integral part of our Executive Office team, helping to strive for excellence while we serve our member health with dignity, respecting the value and needs of each of our members through collaboration with our providers, community partners and local stakeholders.

This position has been approved to be Full Office.

• If telework is approved, you are required to work within the State of California only and if Partial Telework, also come in to the Main Office in Orange, CA, at least two (2) days per week minimum.

The Program Manager (Deputy Clerk of the Board) will be responsible for assisting with the operations of the Clerk of the Board's office. The incumbent will assist the Clerk of the Board in conducting public meetings of the Board, Board Committees, and Board Advisory committees in meeting the Brown Act requirements. You will serve as the Clerk of the Board's principal deputy and second in command and is expected to develop the knowledge, skills and professional judgment necessary to assume the duties of Clerk of the Board to ensure continuity of governance operations.

You will perform confidential administrative and technical duties to support the Board of Directors in accordance with Article IX, Section 9.3 of the Cal Optima Health Bylaws. Additionally, you will ensure work quality and adherence to established policies and procedures, support the Clerk of the Board as backup to the custodian of records and manage the maintenance of official agency records for public and government use.

You will assist in monitoring Board of Directors meetings and in preparing committee materials. Together, we are building a stronger, more equitable health system.

Your Contributions To the Team:

• 90% - Clerk of the Board Support

• Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.

• Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.

• Assists the Clerk of the Board in planning and organizing Board meetings, Board orientations and workshops and records official proceedings.

• Assists the team in a variety of complex and confidential administrative duties, including the development of Board agendas and documents, administration of filings, attending Board meetings, records management and coordinating with other departments and gives appropriate official notices in accordance with the bylaws or as required by law.

• Assists the Clerk of the Board in maintaining a list of ad hoc committees, including date of initiation, meeting dates, members, attendance, purpose, reportable recommendations and close-out date.

• Provides a high level of customer service and responsiveness to public inquiries and assists the public and Cal Optima Health staff by providing information and research assistance as needed.

• Assists in drafting agenda and minutes for Board of Directors Meeting and Board Committees.

• Provides operational support in the intake and processing of summonses and subpoenas as needed.

• Helps to maintain Cal Optima Health's official records for public and government use by managing, organizing and controlling access to complex records, including the Board of Directors and Cal Optima Health's vital records and ensures all records and required retention information are included in the records retention schedule.

• Supports compliance with the Public Records Act, the Freedom of Information Act and the Brown Act.

• Supports with distributing Cal…