Executive Administrative Assistant

Executive Administrative Assistant

CTG is seeking a highly organized and professional Executive Administrative Assistant to support our client. This individual will serve as a key point of coordination, managing calendars, handling communications, and ensuring the smooth day-to-day operation of executive activities. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executive leaders.
• Screen and field incoming calls, emails, and inquiries, directing communications as appropriate.
• Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up action items.
• Assist with travel planning, expense reporting, and administrative documentation.
• Maintain confidentiality when handling sensitive business and personnel information.
• Support executive leadership with correspondence, presentations, reports, and other administrative tasks.
• Serve as a liaison between executives, employees, clients, and external stakeholders.
• Organize and maintain records, files, and administrative documentation.
• Assist with special projects and provide general administrative support as needed.

Qualifications:

• 3+ years of administrative, executive assistant, or office support experience.
• Strong calendar management and scheduling experience supporting multiple leaders.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail and the ability to prioritize competing demands.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to maintain discretion and confidentiality.
• Professional demeanor and strong customer service mindset.
• Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role.