Administrative Assistant Law Student Services

Posting Details

Position Information

Administrative Assistant for Law Student Services

Regular

SA84924

full-time 40 hours weekly

Non-Exempt

$22.00-$25.00

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

Position Summary Information

The Administrative Assistant for Law Student Services is a frontdesk, forward-facing role in the CSE that supports all three departments. The Administrative Assistant will greet and assist students and CSE guests; help coordinate and execute various departmental programs, events, and initiatives; provide a variety of administrative support functions, including preparing newsletters, data entry, email correspondence, supply orders, and expense reports. The Administrative Assistant will be required to manage several projects simultaneously, handle assignments from various constituents, provide excellent service, and complete assignments with high quality in a timely manner despite interruptions due to high traffic in the CSE .

• Support the planning and execution of all events by coordinating administrative and logistical tasks.
• Create flyers advertising CSE, CSO, Academic Achievement, and Student Affairs events
• Reserve rooms, create RSVP forms, track event attendance,create Google forms for event registration, prepare event signage,reserve parking permits, set up rooms, and order catering and food
• Collaborate with Events Coordinator to ensure seamlessexecution of events
• Provide support for larger-scale events, including on-campusinterviews, orientation, and commencement

• Correspond with students, employers, and other internal and external constituencies.
• Draft multiple weekly e-newsletters utilizing Mail Chimp,Symplicity, and other platforms.

• Enter job posting, employment, and student data into internaldatabases.
• Enter on-campus interview data into internal database.
• Run CSO monthly reports detailing student and employerengagement.

• Greet guests, answer questions, and direct guests to appropriate departments.
• Reserve conference rooms and private rooms.
• Handle requests for equipment repair and IT support.
• Answer telephone calls, emails, and face-to-faceinquiries.
• Maintain supply inventory.
• Maintain a clean and professional environment within CSE .

• Provide administrative support to faculty members.
• Make copies, process exams, and enter grades
• Updates course data

• Compile and organize bar exam materials.
• Update website and Canvas pages.
• Update student handbook and photo directory.
• Process expenses and invoices through Concur.
• Maintain files in shared databases.
• Support academic fellow scheduling.
• Assist with other duties as assigned.

• Strong technical skills and experience in using spreadsheets and databases, preferably Excel and Microsoft Office Suiteapplications, with the ability to learn and use the enterprise systems and tools needed to perform functions of the position.
• Strong analytical skills to understand and analyze basicstatistics.
• Excellent communication and interpersonal skills to interact with diverse individuals and groups at all organizational levelsand with external contacts in a tactful, diplomatic, andconfidential manner.
• Demonstrates sound judgment.
• Outstanding writing, proofreading, and editing skills toprepare clear and grammatically correct correspondence and reports.
• Strong attention to detail.
• Demonstrated commitment to customer service and teamwork.
• Ability to learn and comply with FERPA regulations as well asother policies and regulations.
• Excellent organizational skills with the ability to prioritize multiple projects and complete tasks on time.
• Ability to work in a busy office environment with manyinterruptions.
• Problem-solving skills to address concerns and situations in atimely manner.
• Ability to take direction and carry out a plan of action.
• Ability to answer phone calls, take messages, and use standard office equipment.

• Bachelor’s Degree or commensurate
• Working knowledge of career services, student support, oracademic success at a higher education institution.
• Similar experience at an ABA
  -accredited law school.
• Experience providing administrative support to multipledepartments or supervisors.
• Experience providing administrative support in a high-volumeand high-traffic…