Brokerage Administrative & Marketing Support Coordinator

Position Overview

Lee & Associates | Orange is seeking a highly organized and detail-oriented Brokerage Administrative & Marketing Support Coordinator to support our brokerage team and work collaboratively alongside our long-tenured Operations/Research Coordinator. This role is designed to complement and strengthen existing operational systems — not replace or duplicate responsibilities. The position focuses on broker-level transaction support, marketing execution assistance, and document preparation to improve efficiency, responsiveness, and scalability within the office.

The primary objective of this role is to enhance broker support and transaction execution capacity while allowing the Operations/Research Coordinator to continue leading MLS processing, database oversight, social media execution, website maintenance, and company-wide operational systems. This position adds depth, capacity, and support to accommodate continued office growth.

• Prepare and assemble agreements, leases, addendums, amendments, exhibits, proposals, offers, and counteroffers.
• Draft and format AIR commercial forms as directed by brokers.
• Coordinate and route documents through Docu Sign when needed.
• Prepare broker tour packages and property information sheets.
• Assist with listing presentation assembly and client-ready marketing packages.
• Perform minor text and pricing updates in Adobe InDesign (no full creative redesign work).
• Update tracking sheets and assist with internal transaction reporting.
• Support database accuracy and assist with overflow data entry as needed.
• Bind proposals, prepare PDFs, and ensure professional document presentation standards.