Administrative Assistant Job in Orange, CA

Sales Coordinator

We are looking for a detail-oriented Sales Coordinator to support sales-related operations in Orange, California. This contract position offers the potential for a permanent opportunity and is ideal for someone who thrives in a fast-paced environment, keeps information organized, and communicates effectively across teams and with customers. The role will contribute to reporting, order coordination, documentation management, and day-to-day administrative support while helping the team stay efficient and responsive.

Responsibilities:

• Prepare and share recurring sales activity reports, including updates related to bookings, shipments, backlog, and forecasted business.
• Monitor outstanding requests, prepaid transactions, and open orders, following up to help keep sales activity on schedule.
• Assist with creating and processing customer quotes and sales orders while checking details for accuracy before communication is sent.
• Organize and maintain sales files, invoices, shipment records, and other required documentation for easy access and compliance purposes.
• Send shipment updates and supporting paperwork to customers and help route incoming inquiries or web-generated leads to the appropriate team members.
• Coordinate internal meetings, customer visits, and routine team communications, including documenting key discussion points and action items.
• Provide administrative coverage during busy periods and support department needs such as office supply coordination and general clerical tasks.
• Contribute to trade show preparation, marketing-related support activities, and ongoing efforts to improve procedures and special projects.