Administrative Assistant Job in Orange, CA

Sales Coordinator

We are looking for a proactive Sales Coordinator to join a growing team in Orange, California in a contract position with the potential to become permanent. This position supports sales and office operations by keeping reporting accurate, coordinating customer-facing documentation, and helping internal teams stay organized and responsive. The ideal candidate brings strong administrative experience, excellent attention to detail, and the ability to manage multiple tasks independently in a fast-paced environment.

Responsibilities:

• Prepare and circulate recurring sales activity reports, including updates related to orders, shipments, backlog, and forecasted activity.
• Monitor outstanding requests, prepaid transactions, and open order items, and follow through with the appropriate teams to keep activity moving forward.
• Assist with creating quotes and entering sales orders while helping maintain accuracy in confirmations and related customer correspondence.
• Organize, scan, file, and retain order records, invoices, shipment paperwork, and other business documentation in a structured manner.
• Coordinate customer-specific paperwork and provide timely shipment tracking details and supporting documents as required.
• Route incoming sales leads, respond to routine inquiries, and help ensure effective communication between customers and internal departments.
• Arrange meetings and customer visits, document key discussion points, and distribute clear follow-up notes to stakeholders.
• Support trade show preparation, marketing-related coordination, office supply management, and general departmental administrative needs.
• Contribute to updates of standard operating procedures and assist with process improvement efforts and special projects when needed.