Department Administrator

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit (Use the "Apply for this Job" box below). The overall administrative responsibilities of the DA for the Department of Radiation Oncology include: human resources management of approximately 21 staff, 11 full time faculty, 2 part time faculty WOS, 2 contracted staff physicians, 4 volunteer faculty;

strategic planning; annual preparation and financial management of $14 million budget with annual expenses in the amount of $8.4 million in all accounts; extramural and industrial relations; contracts and grants totaling approximately $ 9.7 million; professional fee billing totaling to $3.6 million annually; active participation in the hospital managed clinics; affiliation agreements; residency programs administration consisting of 6 residents and 1 dosimetry student;

space and facilities management for approximately 12,769 assigned square footage; equipment resources and planning;
Information Technology; marketing and fundraising as well as regulatory compliance and policies related to administrative activities Your Role on the Team The Department Administrator (DA) for the Department of Radiation Oncology reports to the Department Chair with a dotted line to the Associate Dean of Administration & Finance. With minimal supervision, the DA is directly responsible for all administrative operations encompassed within the department's tripartite mission of Discover, Teach and Heal.

In partnership with the Chair and faculty leadership, the DA is responsible for developing short and long-range planning of administrative and financial goals and objectives. The DA coordinates and implements all department functions and carries out strategic support initiatives and other special projects as directed by the Chair. The DA serves in an advisory capacity to the Department Chair on all matters related to the department's business operations, taking initiative to develop administrative policy as required and works close with the Chair to facilitate effective decision-making processes.

The DA serves as the main point of contact with the department for non-medical issues and serves as a liaison with other departments, the School of Medicine Dean's Office, Clinical Affairs, Medical Center Offices as well as other campus offices and organizations and as administrative liaison for affiliated hospitals and external agencies. What It Takes to be Successful

Required:

Demonstrated ability, using critical thinking skills, to effectively lead, manage, supervise and strategically plan administrative and fiscal operations Demonstrated ability, using critical thinking skills, to effectively lead, manage, supervise and strategically plan administrative and fiscal operations Advanced management/leadership experience in an academic healthcare environment Demonstrated leadership skills to direct and motivate staff Demonstrated ability to effectively administer and manage complex department operations and programs based on analysis, judgment and knowledge of applicable government, institutional and other policies and regulations in an academic environment.

Management experience in a multi-programmatic and multidisciplinary work environment involving areas such as research, teaching, and patient care Experience managing and/or supervising multidisciplinary technical and professional staff Must possess excellent interpersonal and diplomacy skills, and the ability to build collaborative relationships at all levels with proven ability to exhibit tact and diplomacy in sensitive situations Experience in effectively managing human resources problems particularly involving employee relations issues Experience performing space allocations, managing facilities and renovations or capital projects Must have innovative problem solving and troubleshooting skills with ability to make sound recommendations Experience in navigating in a large, complex organization with an understanding of the big picture;

how the parts fit together and how to get the information necessary to resolve problems and trouble shoot Excellent written and verbal communications skills necessary to communicate complex material Strong organizational skills and the ability to independently establish and set conflicting priorities Skill to write formal reports, preparation of business plans, pro formas, presentations, correspondence and other…