Department Administrator

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit (Use the "Apply for this Job" box below). Through excellence and leadership in patient care, education and research, the Department of Plastic Surgery will provide its patients with the absolute best in innovative care;

its residents with a superb curriculum based on educational and operative training experience; and its faculty with every opportunity to excel clinically while teaching and pursuing research both a basic and clinical nature. Your Role on the Team The Department Administrator (DA) for the Department of Plastic Surgery reports to the Department Chair with a dotted line to the Associate Dean of Administration & Finance.

With minimal supervision, the DA is directly responsible for all administrative operations encompassed within the department's tripartite mission of Discover, Teach and Heal. In partnership with the Chair and faculty leadership, the DA is responsible for developing short and long-range planning of administrative and financial goals and objectives. The DA coordinates and implements all department functions and carries out strategic support initiatives and other special projects as directed by the Chair.

The DA serves in an advisory capacity to the Department Chair on all matters related to the department's business operations, taking initiative to develop administrative policy as required and works close with the Chair to facilitate effective decision-making processes. The DA serves as the main point of contact with the department for non-medical issues and serves as a liaison with other departments, the School of Medicine Dean's Office, Medical Center Offices as well as other campus offices and organizations and as administrative liaison for affiliated hospitals and external agencies.

Administrative responsibilities of the DA include: human resources management of approximately 7 staff, 14 clinical faculty, 1 research faculty, 15 volunteer faculty; strategic planning; annual preparation and financial management of $11.2 million budget with annual expenses in the amount of $11.0 Million with an additional 1,500,000 in Contracts and Grants; extramural and industrial relations; contracts and grants, management of clinical integration funds flow from the Faculty Practice and UCI Health;

affiliation agreements residency program administration consisting of 24 residents and 4 fellows; equipment resources and planning;
Information Technology; marketing and fundraising as well as regulatory compliance and policies related to administrative activities. What It Takes to be Successful

Required:

Demonstrated ability, using critical thinking skills, to effectively lead, manage, supervise and strategically plan administrative and fiscal operations Advanced management/leadership experience in an academic healthcare environment Demonstrated leadership skills to direct and motivate staff Demonstrated ability to effectively administer and manage complex department operations and programs based on analysis, judgment and knowledge of applicable government, institutional and other policies and regulations in an academic environment.

Management experience in a multi-programmatic and multidisciplinary work environment involving areas such as research, teaching, and patient care Experience managing and/or supervising multidisciplinary technical and professional staff Must possess excellent interpersonal and diplomacy skills, and the ability to build collaborative relationships at all levels with proven ability to exhibit tact and diplomacy in sensitive situations Experience in effectively managing human resources problems particularly involving employee relations issues Experience performing space allocations, managing facilities and renovations or capital projects Must have innovative problem solving and troubleshooting skills with ability to make sound recommendations Experience in navigating in a large, complex organization with an understanding of the big picture;

how the parts fit together and how to get the information necessary to resolve problems and trouble shoot Excellent written and verbal communications skills necessary to communicate complex material Strong organizational skills and the ability to independently establish and set conflicting priorities Skill to write formal reports, preparation of business plans, pro formas, presentations,…