Payroll Manager

Payroll Manager

The City of Anaheim Finance Department seeks an experienced Payroll Manager to oversee the City's payroll office. The Payroll Manager will supervise, assign, review, and participate in the work of technical and clerical staff. Duties include the timely processing and distribution of payroll, general ledger information, payroll tax and other deduction output; provide indirect supervision to the distributed payroll processing function;

ensure work quality and adherence to established policies and procedures; and perform the more technical and complex tasks. The Payroll Manager is responsible for the payroll services for the City of 3,300 full and part time employees. Candidates must possess four years of responsible professional journey-level payroll and payroll accounting experience supplemented by a Bachelor's degree from an accredited college or university with major course work in accounting, bookkeeping, finance, or a related field.

An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying. Possession of a Certification as a Payroll Professional by the American Payroll Association with 18 or more Continuing Education Units (CEU) earned in the last two years is highly desirable. Experience administering payroll for a municipal government and knowledge of CalPERS payroll reporting is highly desired.

Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for providing efficient City‑wide payroll services; ensure that all City employees are paid accurately and on established pay dates in compliance with federal, state, and bargaining unit laws, rules and regulations. Establish schedules and methods for providing payroll services; identify resource needs; review needs with appropriate management staff;

allocate resources accordingly. Participate in the development and implementation of goals and objectives as well as policies and procedures; make recommendations for changes and improvements to existing standards, policies, and procedures; monitor work activities to ensure compliance with established policies and procedures; maintain and update on‑line payroll policies and procedures manuals. Ensure City employees responsible for department payroll input and maintenance are properly trained on current and new procedures on a regular, on‑going basis.

Analyze complex financial data and prepare federal and state reports regarding income tax withholding; ensure that all payroll related taxes are deposited in an accurate and timely manner, and in accordance with the procedures issued by federal, state government, and social security administration; remain current on changing tax regulations regarding employee compensation. Ensure that electronic bank and other financial institution automated transmissions are accurate and completed within established deadlines.

Ensure that the CALPERS pension plan extracts are accurate and filed timely; respond to retirement inquiries and discrepancy notices; participate in audit responses and action plans; maintain matrix of authorized users for input, approval and pick up of checks/vouchers within the City. Identify payroll requirements when new pay policies, pay systems and/or benefits are implemented; determine the most effective implementation strategy to meet program and City needs and requirements.

Properly execute employee instructions regarding voluntary pay deductions within legally defined parameters; supervise the preparation of reports and the payment of miscellaneous deductions. Initiate, identify, and participate in the development, coordination and implementation of payroll system enhancements as necessary; participate in coordinating the maintenance and documentation of personnel/payroll system data; analyze and implement workflow recommendations. Audit and balance computer output related to payroll activities.

Create new pay and deduction event codes in the computer system; test and provide test results for review before implementation; work with system administrator…