Business Manager

Position Title

Business Manager

Regular

SA86924

full-time 40 hours weekly

Exempt

$73,000 - $78,000

Chapman University is required to provide a reasonable estimate ofthe compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

The Business Manager is a member of the Dean’s Office in the Schmid College of Science and Technology. Position facilitates the administrative finance operations for the college, including but not limited to: monitor encumbrances and expenditures, identify and resolve discrepancies, line transfers, reconcile accounts, code corrections, process invoices, and generate reports to conduct budget analysis and projections. Works with the Assistant Director in coordinating financial processes, improving accountability, controlling expenses, and monitoring financial activity.

Position reviews purchase orders, expense reimbursements, purchase card reconciliation reports, payments, and financial transactions in a thorough and timely manner ensuring adherence to fiscal policy. Guides leadership, faculty, and staff in the appropriate management of accounts. Informs faculty on approved grant, gift, and start-up award spending and pending award activities. Other duties as assigned. This position is located in-person at Chapman’s campus in Orange, California.

• Work closely with Assistant Director, Financial Services and SCST programs in reviewing, reconciling, and resolving financial and budgetary matters
• Meet with program staff on monthly basis to review budgets and financial activity to ensure program spending is on track and in accordance with fiscal policies, researching and resolving any discrepancies
• Manage college financial processes, improve accountability, control expenses, and monitor financial activity
• Train faculty and staff on fiscal policies related to spending, travel, start up funds, hiring, etc.
• Track operating budget variances on behalf of the college for operating, restricted, capital, student labor, gift, grant, IDC budgets, etc.
• Ensure ledger postings are accurate and requests corrections as required
• Reconcile and monitor student labor budget and projections for undergraduates and Graduate Research Assistants
• Reconcile major operating budget activity against ledger
• Track budget transfers ensuring timely completion
• Generate monthly and year-end reports to conduct budget analysis and projections
• Provide regular reports, update, monitor, and reconcile faculty start up allowances and gift accounts
• Manage fiscal year end close out and report potential variances
• Follow up on pending cash advances, expense reports, purchasing card reports, etc.
• Hire, supervise, train and schedule student Financial Assistant to assist with financial operations tasks

• Review purchase orders, expense reimbursements, purchasing card reports, reconciliation reports, payments, and financial transactions in a thorough and timely manner ensuring fiscal responsibility
• Record expenses as needed for up-to-date balances
• Determine appropriate transaction type and ensure all approvals are met and transactions have posted
• Track and reconcile internal travel/research awards for faculty and students
• Process budget transfers and class code corrections
• Submit invoices on purchase orders for payment
• Verify receipt, payment, and close out of all purchase orders

• Participate in communications with faculty/principal investigators regarding their grant finances
• Provide guidance in the appropriate spending of sponsored project funds
• Perform other duties as…