Missions Operations Manager

Missions Operations Manager

The Missions Operations Manager provides comprehensive operational, financial, and student-leadership support for the Missions Program at Orange Lutheran High School, helping students internalize the gospel message of salvation in Jesus Christ and prepare to live as Christians in this world. This role manages the financial planning and reporting for all Missions activities, oversees equipment and logistics for mission trips and events, coordinates local engagement and stewardship initiatives, supports the fiscal sustainability of the program through donor and grant relationships, and develops student leaders through direct mentorship, training, and discipleship.

The manager works closely with the Director of Missions, the OLu Business Office, the Development Office, Campus Operations, and the Missions Communication and Curriculum Specialist to ensure the program runs smoothly and reflects the school's Christ-centered mission.

Reports to:

Director of Missions

Supervises: N/A

Essential Duties

1. Financial Management:
Responsible for the planning, implementing, managing, and evaluating of all financial activities

• Manage the budgeting and financial forecasting process, including expenditure negotiations, and implement, review, and revise related finance procedures for the Missions department
• Collaborate with the OLu Business Office on financial processes and reporting requirements
• Prepare and oversee financial reporting documents for Missions, as directed by the Director of Missions and/or Business Office
• Conduct statistical analysis of income and expenses to inform budgeting and forecasting decisions
• Communicate with leadership, students, and parents on financial matters, including need-based financial aid for mission trips

2. Equipment Oversight, Trip Development & Missions IT:
Prepares for and oversees equipment for mission trips, local engagement activities, retreats, and other events.

Equipment & Logistics

• Serve as chaperone team leader on Missions events, locally, nationally, and internationally
• Maintain, organize, catalog, and prepare all equipment for trips and for use in Missions offices and classrooms
• Recruit and manage volunteers to support equipment stewardship

Trip & Event Development

• Develop trip themes and event plans, including evening meeting/devotion schedules; leads select evening meetings
• Direct all project leaders
• Provide budgetary, financial, and equipment support to the freshman ALL IN retreat and other Missions retreats

Missions Information Technology

• Serve as Missions expert on Google Drive operation and document organization, in coordination with the Missions Logistics Specialist
• Research Excel and other software to determine what best serves the program
• Creates Google Docs and Parent Square permission forms for all activities, classes, and officer positions
• Update the Missions class in Power School as needed, in collaboration with the Missions Communication and Curriculum Specialist

3. Local Engagement, Recycling & Fiscal Sustainability

Local Engagement

• Provide opportunities to engage in the local community and track student participation in local service
• Lead class activity groups in preparing and implementing local engagement and ecological stewardship opportunities
• Develop and deepen partnerships with organizations aligned with OLu's mission and values

Recycling Program:
Oversees the recycling program, including scheduling, certification, proper procedures, and facility upkeep:

• Create a recycling pickup schedule and maintain recycling certification in coordination with campus Operations
• Maintain a clean facility related to recycling operations

Missions Fiscal Sustainability & Stewardship

• Build and grow relationships with organizations, individuals, and families supporting OLu Missions, in coordination with the OLu Development Office, including sharing donor information and stewarding existing donor relationships (recognition, solicitation, and long-term relationship building)
• Explore, implement, and oversee fundraising projects that align with the mission and fulfill fiscal needs — including distribution of funds raised for student trip participation
• Research, identify,…