Manager of Special Events

Posting Details

Position Information

Position Title
Manager of Special Events

Position Type
Regular

Job Number
SA85724

Full or Part Time
full-time 40 hours weekly

Fair Labor Standard Act Classification
Exempt

Anticipated Pay Range
$73,000- $78,000

Pay Range Information
Chapman University is required to provide a reasonable estimate ofthe compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge,abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, aswell as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary
Under general supervision, the Manager of Special Events ensures the successful planning and execution of university events with special emphasis on University Advancement events and those involving the university president, provost and board of trustees/governors. The position conceptualizes, plans, implement sand executes core university-based events and projects.

Manages and leads all aspects of the Student Ambassador program including recruitment, the Ambassador Leadership Board, supervise the Ambassador pool and ensure goals and objectives of the program are met.

Responsibilities

• Conceptualize, Design and Implement University Advancement Special Events
  • Lead, plan, implement, and oversee logistics for assigned university events, ensuring successful delivery from concept through post event evaluation.
  • Develop and utilize timelines, schedules, and databases to helpdrive timely completion for the required strategic and/or project plans.
  • Negotiate and contract with all vendors, suppliers, and event venues to supply services needed (catering, rentals, audio visual,parking, etc.) Review agreements and ensure that appropriate services are delivered.
  • Manage, supervise, and train the event volunteer support team comprised of volunteers, students and staff.
  • Provide meeting notices, agendas, data, minutes and other collateral necessary for each event.
  • Collaborate with Advancement Operations and Advancement Systemsto maintain current donor information and gift records.
  • Collaborate with SMC and campus partners to identify effective communication strategies and plans for internal and external audiences utilizing digital media, website, printed collateral,collateral mailing and email communication.
  • Track event progress and success and provide consistent updates and progress to the Special Events team.
  • Collaborate with the Special Events team to ensure consistent quality in planning and alignment of work
• Student Ambassador Program
  • Manage and lead all aspects of the Student Ambassador Program including, recruitment, selection, onboarding, training,recognition, events, and ongoing program administration.
  • Receive, monitor and track campus-wide requests for Ambassadors, accommodating requests and follow-up after assignments to ensure best service provided.
  • Manage Fall/Spring recruitment of Ambassadors including application process, interviews and selection process.
  • Develop and maintain knowledge of programs and initiatives throughout the university to better educate the Ambassadors
  • Supervise Ambassador Leadership Board to track and monitor roster and attendance, communication, including activities of Ambassadors to ensure they are meeting/exceeding participation requirements.
  • Enforce Ambassador Program requirements and standards as applicable.
• Event Support
  • Provide support to the Special Events Team in the defined significant time leading up to all events which fall under the department’s…