Project Manager of Quality Data and Research

The Center for Inherited Blood Disorders (CIBD) is a passionate non‑profit organization dedicated to delivering high-quality, comprehensive, and family‑centered care that significantly enhances the lives of children and adults with blood disorders. By choosing a career with us, you'll be joining a vibrant team committed to advancing public health while also investing in your personal and professional growth. Explore the opportunity to make a real difference in the community while developing your skills in a supportive, mission‑driven environment.

Your contributions will help shape our future and transform lives!

The Project Manager, Quality, Data & Research plays a pivotal role in advancing the quality, integrity, and impact of CIBD’s research and clinical programs. This position is responsible for auditing research projects, streamlining clinical and operational workflows, providing guidance on the Epic EMR system, and managing data across multiple programs and databases. The Project Manager serves as a central resource for quality improvement, data governance, and research coordination, ensuring that CIBD upholds the highest standards of patient‑centered care, regulatory compliance, and evidence‑based practice.

Department:
Administration

Schedule:

M - F, 8:30 - 5:00

Location:

On-site

• Research Project Auditing & Oversight: Conduct systematic audits of active and completed research projects to ensure adherence to study protocols, IRB requirements, federal regulations, and CIBD standards;
  Review research documentation, consent forms, data collection instruments, and progress reports for completeness, accuracy, and compliance;
  Identify gaps, inconsistencies, or risks in research workflows and develop corrective action plans in collaboration with investigators and program leads;
  Maintain audit logs and generate summary reports for leadership, granting agencies, and regulatory bodies as required;
  Support preparation for external audits, site visits, and regulatory reviews related to research programs.
• Workflow Optimization & Clinical Operations Support: Collaborate with multidisciplinary care teams (physicians, nurses, social workers, allied health professionals) to analyze, design, and implement efficient clinic and research workflows;
  Lead or support clinic huddles and workflow planning sessions to improve visit preparedness, care coordination, and operational efficiency;
  Conduct patient outreach prior to scheduled visits to support pre‑visit planning, ensuring patient charts are accurate, complete, and prepared for clinical review;
  Track and coordinate patient continuity of care throughout clinic visits, supporting smooth transitions between providers and services;
  Prepare documentation and paperwork required for meetings, regulatory submissions, and program compliance (e.g., California Children’s Services);
  Assist with schedule management and cross‑departmental coordination to support seamless program operations.
• Epic EMR System Guidance & Data Management: Serve as a subject‑matter expert and internal resource for the Epic EMR system, providing training, guidance, and troubleshooting support to clinical and administrative staff;
  Ensure accurate and consistent data entry, transfer, and reconciliation across Epic and other databases, including demographic information such as race and ethnicity;
  Develop and maintain Epic‑based workflows, templates, and reports to support clinical documentation, quality metrics, and outcomes tracking;
  Collaborate with IT and Epic support teams to optimize system configuration and resolve data integrity issues;
  Monitor data completeness and accuracy across patient records and research databases, implementing quality controls as needed.
• Data Management & Analysis: Manage and maintain program and research databases, ensuring timely, accurate, and complete data entry and reporting;
  Extract, compile, and analyze data from multiple sources to support quality improvement initiatives, grant reporting, and program evaluation;
  Complete and maintain patient charts by accurately transferring and reconciling data across systems and databases;
  Develop…