Administrative Assistant III

Administrative Assistant III

Location: Sabine Pass, TX
Duration: 12 months (potential to extension)
Rate: $42 per hour
Overview
We are seeking a highly organized Administrative Assistant III to support project turnover activities. This role provides administrative and coordination support to ensure a structured, accurate, and timely handover from project teams to operations.

Key Responsibilities

• Provide administrative support for turnover activities, including documentation and recordkeeping
• Maintain tracking logs, databases, and document management systems
• Coordinate meetings, schedules, and communication across teams
• Prepare reports, meeting notes, and turnover documentation
• Organize and maintain SharePoint sites, dashboards, and distribution lists
• Track action items, document status, and follow-ups
• Support onboarding, training coordination, and site access requirements
• Assist with preparation of turnover materials and packages

Requirements

• 3-5 years of administrative experience (industrial, construction, or operations preferred)
• Strong proficiency in Microsoft Office (Excel, Outlook, Teams, One Note)
• Experience with SharePoint or document management systems preferred
• Excellent organizational, multitasking, and communication skills
• High attention to detail and ability to manage structured processes
• Ability to obtain and maintain TWIC credentials

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed.

We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.