Administrative Assistant

Responsibilities

• Filing correspondence and contracts
• Data entry in spreadsheets
• Processing invoices
• Assisting with coordination of travel arrangements
• Routing customer requests to appropriate staff
• Contacting job applicants to schedule interviews
• Conducting driver's license screening
• Registering employees for training in LMS
• Assisting with time administration
• Drafting letters
• Assembling handouts for meetings
• Acting as receptionist for the district office
• Greeting visitors upon arrival and notifying appropriate staff
• Receiving phone calls and transferring to appropriate District Office personnel or county offices
• Providing excellent customer service
• Ensuring the office supply cabinet is stocked
• Helping District Office employees with procurement needs using purchase orders or procurement card
• Maintaining filing system for procurement card records
• Providing requested procurement card records for audits
• Maintaining a current list of procurement card holders for the District
• Assisting District Administrative Coordinator with CTS letters, FOIA requests, and CSCTS requests
• Performing during inclement weather events
• Performing other related duties as assigned

A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence. A valid motor vehicle operator’s license is required.

The physical demands for the essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies.

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.