Administrative Assistant, Engineering & Operations
Listed on 2026-09-12
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical
Administrative Assistant, Engineering & Operations
Location:
Orangeburg, SC
Schedule:
Onsite | Monday-Thursday | 4x10 Work Schedule
Department:
Engineering & Operations
Reports To:
VP, Director of Engineering & Operations
McCall-Thomas Engineering is a trusted leader in the Electrical and Telecommunications industry, committed to delivering innovative and reliable solutions. We develop trusted relationships so our clients & employees can thrive by providing the highest quality engineering, construction and maintenance services. With expertise in Communications, Civil, and Electrical Engineering, Field Services, Construction, and Maintenance, we complete projects ranging from one or more component to comprehensive EPC projects tailored to meet our clients' needs.
Our Core Values:
Faith Based | Pursuit of Excellence | Accountable | Passionate | Professionalism
The Administrative Assistant, Engineering & Operations exists to improve the efficiency, organization, and execution of the Engineering & Operations Department by providing administrative, project, financial, and operational support. The position ensures projects, documentation, logistics, and departmental administrative functions are completed accurately and on time, allowing managers to focus on leadership, client relationships, strategic planning, employee development, and overall departmental performance. Department managers retain full accountability for all work performed within their departments;
this position provides administrative support to help ensure successful execution.
The ideal candidate will be proactive, adaptable, and capable of managing multiple priorities while maintaining accuracy and professionalism in a fast-paced engineering and utility services environment.
PrimaryRoles & Responsibilities
- Serve as the primary administrative resource for the Engineering & Operations Department by ensuring efficient day-to-day administrative support and coordination.
- Coordinate administrative activities that support project execution from initiation through closeout, ensuring documentation, schedules, and records are complete and accurate.
- Coordinate departmental logistics, resources, travel, meetings, communications, and operational support to improve efficiency across Engineering and Operations.
- Support departmental financial processes by assisting with timesheets, invoices, billing documentation, expense tracking, and other administrative business functions.
- Maintain accurate project, regulatory, fleet, equipment, and operational records while ensuring compliance with company and client documentation requirements.
- Manage administrative processes related to company vehicles, equipment, technology assets, and departmental inventories.
- Support departmental initiatives by identifying administrative process improvements, implementing standardized procedures, and assisting with special projects as assigned.
Required
- High School Diploma or GED required.
- Minimum of 3 years of administrative support experience.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
- Strong organizational, problem-solving, and time-management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines with minimal supervision.
- High attention to detail and commitment to accuracy.
- Associate degree in Business Administration or a related field.
- Experience in engineering, utility, construction, or operations environments.
- Familiarity with Futura or similar utility/project management systems.
- Experience with invoice processing, project documentation, or property acquisition support.
- Ability to coordinate multiple projects and administrative processes simultaneously.
- Strong customer service and interpersonal skills.
- Ability to maintain confidentiality of business and personnel information.
- Proficiency in document management and recordkeeping.
- Ability to work collaboratively across departments and support both office and field personnel.
- Self-motivated with the ability to anticipate operational needs and take initiative.
- Prolonged periods of sitting and working at a computer.
- Occasional lifting and…
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