Student Accounts Receivable Specialist II Part-Time Job Oregon City area,Oregon USA,Accounting

Clackamas Community College (CCC) seeks to hire a Student Accounts Receivable Specialist II position. This is a part‑time, non‑union, classified, non‑exempt, and non‑benefits eligible position which will work up to 19.5 hours per week. The work schedule is detailed below:

Monday 8:30am-4:00pm

Tuesday 8:30am-4:00pm

Thursday 12:00pm-4:00pm

We are interested in finding the best candidate for the job, and candidates that may be from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought.

PURPOSE OF POSITION

Analyze challenges and opportunities in the college’s student account billing, collections and accounts receivable processes. Develop, recommend, implement, and enhance processes, practices and policies governing the billing and collection of student accounts receivable funds in accordance with internal control procedures and generally accepted accounting principles. Liaise with collection agencies to ensure the recovery of student account debts; and monitor and maintain collection agency software programs.

ESSENTIAL

JOB FUNCTIONS

Billing and Collections (50%)

Create, recommend, and implement processes and specific communications regarding late fees, monthly statements, past due accounts, and collection of those accounts.

Review student account term balances; assist the Bursar with the collection and reconciliation of current and former student accounts with balances due. Negotiate solutions to resolve delinquent accounts, or assign to the collection system as needed.

Initiate and perform collection activities including, but not limited to, sending demand letters and statements to students and assigning accounts to collection agency vendors. Coordinate and communicate the activities involved in the collection assignment process. Share information about and/or train co‑workers on collections processes and procedures.

Act as the primary college contact for collection agencies. Monitor collection agency activity on a monthly basis; work with agencies to exhaust all collection strategies on college accounts and ensure collection activities comply with federal and state regulations as well as college policies and procedures. Process monthly reports on collection account activity and former student account activity for all three campuses;

and inform the Bursar of any issues that arise.

Maintain collection and/or other software used in the Student Accounts Department. Perform testing of patches in system to ensure processes function as intended. Partner with IT Department to program, test, or debug any issues within collection software databases as well as other software used in the Business Office.

Manage and process third‑party billing for our internal and external clients, including, but not limited to, preparing invoices, and utilizing multiple software billing portals to invoice vendors for student account receivables. Provide training on billing to other departments around the college who manage their own third‑party vendor relationships.

Upload electronic accounts receivable statements for current students and certain non‑traditional students for the Harmony, Oregon City, and Wilsonville Campuses on a monthly basis.

Respond to inquiries regarding 1098‑T tax reports, including correcting student account records, generating duplicate statements, and reproducing the 1098‑T forms as needed.

Accounts Receivable (50%)

Create, recommend and implement processes regarding the collection of student accounts receivable funds while preserving sound internal controls. Responsible for preparing reports on accounts receivable activities to enhance and improve services.

Answer questions from students, parents, staff, and third‑party vendors regarding student account billings and account status; troubleshoot and resolve billing data discrepancies; liaise between the Wilsonville, Harmony, and Oregon City Campus to resolve student and staff with account questions; resolve issues; arrange third‑party billing options according to policy as needed; and request guidance and support from the Bursar when needed.

Analyze student billing data, identifying…