AP​/AR Clerk

Job Summary

The AP/AR Clerk is a full-time position within the Finance/Accounting department, reporting to the Controller, with a salary range of $24.00-$28.00 hourly. This role is responsible for managing the full cycle of accounts payable and accounts receivable, including processing bills and purchase orders in Quick Books Online, performing three-way matching, running weekly pay cycles, invoicing customers, applying payments, and following up on outstanding receivables.

The Clerk also supports general accounting functions such as bank feed categorization, monthly bank and credit card reconciliations, and month-end close activities.

• Manage AP inbox and enter bills into Quick Books.
• Enter purchase orders into Quick Books (or import).
• Perform three-way match (invoice, purchase order, bill of lading).
• Review invoices due weekly and ensure timely processing.
• Schedule and send weekly pay runs.
• Organize and manage recurring bills (loans, leases, utilities, etc.).

• Create and send invoices to customers.
• Apply customer payments in Quick Books.
• Monitor and follow up on outstanding receivables.
• Reconcile customer deposits with bank activity.

• Manage Quick Books Online bank feeds and categorize transactions.
• Reconcile bank and credit card accounts monthly.
• Assist with month-end close and financial reporting.

• Maintain accurate and organized financial records.
• Assist with audits and ad-hoc financial projects.
• Support continuous improvement of accounting processes.

• 1 year of experience billing Commercial General Contractors (Required)
• 3 years of experience in accounts payable (Preferred)

• Proficiency with Microsoft Excel.
• Familiarity with Quick Books Online.

• Excellent attention to detail and ability to manage multiple tasks.
• Strong time management skills to meet deadlines.

• Effective written and verbal communication.
• Strong problem-solving and analytical abilities.
• Ability to work independently and collaboratively within a team.
• Professional integrity and discretion with confidential information.
• Accuracy and attention to detail in financial matters.
• Proactive approach to identifying and resolving discrepancies.
• Flexibility to adapt to evolving priorities and tasks.
• Commitment to professional growth and continuous learning.

For this office-based role, the physical demands are generally low to moderate. This includes the ability to:

• Sit for extended periods while working on a computer.
• Use hands for typing, filing, and handling documents.
• Lifting files or office supplies (up to 20 lbs) occasionally.
• Move within the office to access files and interact with staff.

The work environment for this position is a typical office setting, characterized by:

• Climate control and adequate lighting.
• Standard use of office equipment such as computers, phones, and printers.
• Collaborative team environment requiring a mix of independent and group work.
• Quiet to moderate noise level.
• Professional decorum with standard office hours.