Human Resources Assistant

Human Resources Assistant

Job : 108280

Location: Oregon City, Oregon

Full/Part Time: Full Time

Regular/Temporary: Regular

CLACKAMAS COUNTY

Clackamas County employees work to serve the public and enrich our community.

This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, June 29, 2026.

Annual Pay Range: $65,860.363 – $85,636.678

Salary offers will be made within the posted pay range and will be based on candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County Department of Human Resources is looking for a motivated, detail-oriented professional with a background that demonstrates a high level of confidential administration experience, and strong skills in problem-solving, collaboration, and critical analysis.

• Two (2) years in an administrative role with experience supporting Human Resource tasks and activities.
• One (1) year providing direct customer service in an administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint).
• Technical skills required to learn new software applications.
• Prior experience handling confidential business matters and information with discretion.
• Strong interpersonal and communication (oral and written) skills.
• Experience establishing and maintaining cooperative, positive working relationships with internal and external partners.

• Two (2) years direct experience working in a role within a Human Resources department.
• Experience working in the public sector.
• Experience entering data into a database.
• Experience working with People Soft software.

Candidates selected to advance in the recruitment and selection process will be required to complete Microsoft Excel and Word proficiency assessments.

Front Desk & General Office Operations

• Provide front desk customer service for walk-in and walk-up visitors.
• Answer phones, return voicemails, and route inquiries appropriately.
• Assist with copy room equipment and supply needs.
• Process incoming mail, including risk-related correspondence.
• Monitor and respond to administrative inbox requests.
• Coordinate room reservations, walk-up requests, and shared calendar scheduling.
• Provide A/V setup, support, and basic troubleshooting.
• Maintain and update phone lists and evacuation rosters.
• Coordinate kitchen operations, shared duties, and annual schedule updates.
• Submit Facilities work orders and surplus requests as needed.
• Collect and date-stamp benefits-related paperwork.
• Process retiree benefits payment documentation.
• Maintain and compile information to prepare reports.

Financial Administration

• Process travel and training requests.
• Process vouchers, interfund documents, and validate invoices in accordance with contracts.
• Resolve discrepancies and monitor status of payments through People Soft Finance.
• Stay current on Finance Department processes to ensure accurate transactions and compliance.
• Coordinate department purchases and maintain electronic financial records.
• Support contract management: draft requests, monitor renewals, and track data.
• Reconcile purchasing card transactions and assist with reports for the HR program budget.

Director's Office & Administrative Support

• Process employee  requests and access changes.
• Provide all-staff administrative support, including preparation of packets, presentations, meeting minutes.
• Support safety committee operations, including meeting coordination, posting minutes, and participating in inspections.
• Maintain and update intranet and internet content.
• Maintain phone and evacuation lists.
• Assist with project management tasks such as scheduling, documentation, tracking, and coordination.

Personnel & Records Management

• Support and create personnel action forms.
• Coordinate and track performance evaluation process.
• Provide support for the employee recognition program.
• Review documents, determine appropriate release of records, coordinate access, and tracking of all released files.
• Consult with supervisor or County Counsel as needed to determine which documents may be released…