Clerk to Board

This position will remain open until filled. The first application review will be on
Thursday, October 8, 2026
. We reserve the right to close this recruitment at any time on or after that date.

Clackamas County seeks a highly organized, detail-oriented professional to serve as Clerk to the Board, a key administrative role supporting the Board of County Commissioners (BCC) and County Administration. As Clerk to the Board, you will oversee meeting coordination, document management, public communication, records administration, and meeting technology to ensure Board proceedings are prepared, accessible, and accurately documented.

The Clerk to the Board works closely with elected officials, county leadership, department directors and staff, government agencies, and the public. This role requires sound judgment, discretion, and the ability to manage detailed processes while adapting to changing priorities.

You will coordinate board meetings from preparation to follow-up, including business meetings, policy sessions, planning meetings, work sessions, budget hearings, and other public meetings. You will prepare, review, organize, and distribute agendas, packets, notices, and related materials while ensuring all necessary legal, budget, and administrative reviews are completed.
The Clerk to the Board staffs in-person and virtual meetings, records accurate minutes, documents decisions and action items, and coordinates follow-up with county departments and stakeholders. You will also operate and troubleshoot meeting technology in the BCC Hearing Room, including video conferencing platforms, microphones, presentation and display systems, timers, reader boards, and other audiovisual equipment.

Competitive candidates will be highly organized, adaptable, and communicate effectively while exercising sound judgment in a public-facing environment. You should be comfortable managing multiple deadlines and priorities while working with elected officials, county executives, employees, government agencies, and the public. Success in this role requires strong attention to detail, discretion with confidential information, and the ability to understand complex information and seek clarification when needed.

You must have excellent writing, proofreading, and recordkeeping skills and be able to interpret and apply policies, procedures, and public meeting requirements. The ability to work independently, build effective relationships, and remain calm and solution-oriented during unexpected issues is essential.

This position offers the opportunity to play a direct role in county government operations and work closely with elected officials and executive leadership responsible for setting county policy, adopting budgets, and overseeing county services. If you enjoy bringing structure to complex processes, working with diverse individuals, and ensuring important details are managed, we encourage you to apply.

• A minimum of three (3) years of progressively responsible administrative, program coordination, executive support, or closely related experience, with responsibility for coordinating multiple priorities, deadlines, or processes
• Experience coordinating meetings, events, hearings, or similar activities, including scheduling, preparing materials, coordinating participants, and managing logistics
• Experience preparing, reviewing, organizing, and maintaining complex documents and records, with demonstrated attention to accuracy, completeness, and confidentiality
• Experience communicating professionally with a diverse range of individuals, including responding to inquiries, explaining processes or procedures, and conveying information clearly orally and in writing
• Experience using standard office technology and software, including word processing, electronic document management, email, virtual meeting platforms, and related systems
• Ability to exercise independent judgment and discretion when handling sensitive information, interpreting policies or procedures, resolving routine problems, and coordinating work with multiple internal and external stakeholders

• Experience working in the public sector supporting an elected body, executive leadership team, governing board, commission, public agency, or similar leadership group
• Experience with public meetings, including agenda preparation, meeting minutes, action-item tracking, public records,…