Grant Accountant

Staff with bilingual competencies provide an additional and essential value to our organization and we increase our starting wage accordingly for bilingual staff.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. Clackamas Women’s Services is committed to building a diverse and inclusive organization, and we strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications as described or if you require a reasonable accommodation to apply for or perform job duties.

$59,800 - $67,569

The Grant Accountant will be responsible for managing the financial administration of grants, ensuring compliance with grant regulations, maintaining accurate records, and preparing financial reports. Key duties include overseeing grant budgets and collaborating with Finance and Program teams to use financial data for decision‑making. The Grant Accountant will also work closely with the Finance Director and the Finance team to complete reconciliations and other tasks.

• Oversee the full grant accounting lifecycle, from initial budgeting and capture through final reporting.
• Ensure all grant activities, expenditures, and reporting comply with grantors' requirements and all applicable federal, state, and local regulations.
• Manage and monitor grant expenditures and budget allocations to ensure funds are used effectively and in line with grant objectives.
• Review pass‑through and subrecipient invoices for compliance with grant requirements, budget eligibility, and performance.
• Prepare monthly, quarterly, and other grant invoices and record payments received. Coordinate the approval process.
• Communicate closely with grantors regarding grant deliverables, questions, reconciliation, modifications, and other grant‑related tasks.
• Work closely with the Finance Director and program personnel to monitor subrecipient grant reporting and compliance.
• Assist with the annual audit and preparation of the federal indirect cost proposal.

• Act as the liaison between CWS and the third‑party medical billing provider for services.
• Record daily payments and report payment details to the medical billing provider.
• Record monthly medical billing claims and adjustments in the accounting system.
• Reconcile transactions between the third‑party medical billing provider and the accounting system.

• Act as the liaison between CWS and the Health‑Related Social Needs (HRSN) claims and payment system.
• Review expenses, record revenue by expense/claim in the accounting system, and report claims to the HRSN system.
• Record revenue for services in the accounting system and reconcile to provider time spent monthly.
• Reconcile payments from the HRSN system to claims in the accounting system.

• Reconcile accounts for the monthly close process, including revenue, accounts receivable, deferred revenue, pass‑through and subrecipient expenses, and other grant‑related accounts.
• Work closely with the Finance Director and Finance Team to resolve other items required to complete the monthly close process.

• Prepare monthly budget to actual reporting by grant and provide analysis for unexpected variances.

• Represent the mission, value, and philosophy of CWS to program participants, employees, Community partners, and the public.
• Represent and reflect the values of the agency through direct communication and collaboration with co‑workers, partners, and participants.
• Model values of equity and inclusion in decision‑making and daily work.
• Work in conjunction with other staff to provide consistent services to participants.
• Attend CWS all staff meetings and regular team meetings.
• Meet regularly with the Finance Director to plan and prioritize projects.
• Submit necessary monthly timesheets and mileage reimbursement forms.
• Cross‑training for other finance duties as needed.
• Other duties and special projects as assigned.

• Bicultural preferred.
• Willingness to complete 40‑hour…