Accounts Payable Specialist

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

• Assist in coding all unpaid non-purchase order invoices with designated General Ledger numbers.
• Assist in entering unpaid and approved invoices into HIS accounts payable module.
• Assist with the weekly check runs, performing daily deposits in a backup capacity as needed.
• Process weekly check run of approved invoices for all accounts including Umpqua and CPS on a backup basis.
• Assist with vendor statement audits for missing or unpaid invoices.
• Assist with the preparation and distribution of year end 1099 forms to all current and former vendors.
• On a weekly basis, complete filing of all invoices.
• Cross‑trained and able to produce a full payroll run at least once every quarter.
• Other duties as assigned to support the overall effectiveness of the department and organization.

Service: We serve with compassion and understanding.

Teamwork: We are one team – each one of us makes a difference.

Integrity: We live by honesty, trust, and doing the right thing by our organizational values.

Education & Experience

• High school diploma or equivalent is required.
• Three (3) years of Accounts Payable experience is preferred.

Required Knowledge, Skills & Abilities

• Ability to use personal computer for word processing, data entry, and automated time systems; experience with MS Office (Word, Excel, Outlook).
• Attention to detail and accuracy regarding time and organizational management. Requires multi‑tasking and the ability to handle stress in a fast‑paced working environment.
• Ability to foster and maintain positive working relationships with staff and management.

On‑the‑job time is spent in the following physical activities:
None of the time:
Taste or smell, stoop, kneel, crouch, push/pull. Up to 1/3 of the time:
Stand, walk, reach with hands. From 1/3 to 1/2 of the time:
Talk or hear. Up 2/3 of the time and more:
Sit, use hands to finger.

This job requires that weight be lifted, or force be exerted as follows:
None of the time:
Up to or more than 10 pounds. Up to 1/3 of the time:
Up to 10 pounds. From 1/3 to 1/2 of the time:
No requirement. Up to 2/3 of the time and more:
No requirement.

This job has special vision requirements as follows:
Close, color, peripheral, depth perception and the ability to adjust focus.

This job requires exposure to the following environmental conditions:
None of the time:
Extreme heat/cold;
Wet/humid; fumes/airborne particles; work with explosives; vibration; outdoor weather;
Working near moving mechanical parts;
Toxic or caustic chemicals;
Risk of electrical shock. Up to 1/3 of the time:
No requirement. From 1/3 to 1/2 of the time:
No requirement.

Typical noise level for the work environment is: very quiet to moderate noise. Hearing requirements: ability to hear alarms on equipment, patient call and instructions.

This job requires the following repetitive motion actions:
From 1–2 hours per day: foot control. From 3–4 hours per day:
No requirement. From 5–6 hours per day:
No requirement.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.