Administrative Coordinator ~ Portland

Administrative Coordinator

Full-time – Hourly

Pay Rate: $23–$25 per hour

Schedule:

Monday – Friday, 12:00 P.M. – 8:00 P.M. (Office 12:00–4:00; Front desk 4:00–8:00)

At Morning Star Senior Living, we talk a lot about culture. We obsess over it because a transformative culture is essential to elevate and celebrate our resident‑heroes. We seek caring individuals who want to do meaningful work rooted in servant‑leadership.

Make a difference by providing great care and love for our treasured residents.

The Administrative Coordinator will assist with front desk, Human Resources, and Financial functions. This role offers the opportunity to wear many hats and serve as a resource for residents and team members. Exceptional attention to detail, organization, and interpersonal skills are required.

• Supervise Concierge team.
• Front desk duties
  • Greet visitors and family members, provide non‑confidential information.
  • Answer the telephone promptly with appropriate greeting.
  • Sort mail and distribute to appropriate departments.
  • Type and file correspondence and other information as needed.
  • Adhere to and interpret resident’s rights and personnel policies.
  • Operate computers, calculators, copy machines, postage machines, etc.
  • Show concern and compassion for residents and families.
  • Escort people, if necessary, to resident suites and other areas.
• Approx. 10 hrs/week business office tasks
  • Support Accounts Receivable functions.
  • Administrative support and data entry.
  • Maintain accurate employee files.
  • Prepare daily, weekly, monthly and annual reports and summaries.
  • Manage Long‑Term Care insurance claims.
  • Order community office supplies.
  • Maintain professional confidentiality.
  • Perform other duties as specified by the Executive Director.

• Health insurance (medical, dental, vision)
• Life, disability, accident, critical illness insurance
• 401(k) plan with matching
• HSA options
• Employee assistance program
• Paid sick, vacation, and birthday leave
• Career development programs and advancement opportunities
• Charitable and philanthropic opportunities
• Tuition reimbursement
• Free shift meal

• Demonstrate our core values: love, kindness, honesty, goodness, fairness, respect.
• Education:
  
  Minimum high‑school diploma. Associate’s or bachelor’s degree in business, accounting or related field preferred.
• Experience:
  
  Minimum 1 year of accounting, bookkeeping or office experience.
• Skills:
  
  Typing and data entry, computer and copier use, filing, payroll skills.
• Team members scheduled to work ≥24 hours per week are eligible for benefits; families also eligible.

EEO