Project Coordinator

Job Description

We are seeking a detail-oriented and organized Project Coordinator to join our dynamic team. In this role, you will be responsible for managing and organizing project documents, reports, specifications, and correspondence. You will also assist in coordinating meetings and presentations, ensuring professionalism in all client interactions.

• Format and organize project documents, reports, specifications, and correspondence.
• Create and maintain both paper and electronic files.
• Order insurance and monitor insurance certificates.
• Apply quality assurance guidelines and procedures for project document management.
• Assist with and coordinate meetings and presentations.
• Work collaboratively with multiple Project Managers and project teams as needed.
• Assist with project guides, reviews, invoices, and expense reports.
• Exhibit professionalism with clients.
• Perform other duties as assigned.

• 2+ years of project coordinating experience.
• Proficiency in project coordination and administration.
• Strong skills in Microsoft Office, particularly Excel and Word.
• Experience with document control and administrative support.
• Ability to write and format business proposals.
• Excellent organizational and time management skills.
• Experience in construction and project management.
• Strong communication and problem-solving skills.

• Experience with Quick Base, SharePoint, and Excel.
• Familiarity with construction administration.
• Experience in the transmission industry is preferred.
• Familiarity with Procore and Project Wise is a plus.
• Intellectual curiosity and initiative in problem-solving.
• Adaptability to fast-paced environments.

This is a hybrid position with a schedule of four days in the office and one day working remotely. The standard work hours are Monday through Friday, 8 AM to 5 PM, with some flexibility. The team consists of three other Project Coordinators and two to three Accountants. The work environment encourages professionalism, teamwork, and a customer service-oriented demeanor.

This is a Contract to Hire position based out of Portland, OR.

The pay range for this position is $31.25 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.

This position is anticipated to close on Mar 11, 2026.