Corporate Administrative Assistant - Part Time
Job in
Portland, Washington County, Oregon, 97223, USA
Listed on 2026-06-07
Listing for:
Consolidated Supply Co.
Part Time
position Listed on 2026-06-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
We are seeking a detail-oriented and highly organized part time Corporate Administrative Assistant to support our Executive Team. This role provides key administrative support to the Executive Assistant to the Chairman & CEO, as well as other members of the executive leadership team.
This is a great opportunity for someone who enjoys keeping things running smoothly behind the scenes, thrives in a fast-paced environment, and takes pride in being a trusted, reliable resource for a high-performing team.
Essential Functions and Responsibilities
* Provide day-to-day administrative support to the Executive Assistant supporting the Chairman & CEO and other executives.
* Assist with scheduling, calendar coordination, and meeting logistics across multiple leaders.
* Prepare, format, proofread, and organize correspondence, reports, presentations, and internal documents.
* Support travel arrangements, itinerary coordination, and expense reporting.
* Manage incoming communications (calls, emails, and mail) with professionalism, accuracy, and discretion.
* Assist with special projects, research, and other administrative tasks as assigned.
* Maintain accurate and organized physical and electronic filing systems for corporate records.
* Ensure confidentiality of sensitive executive and company information at all times.
* Help keep the executive office running efficiently by anticipating and supporting administrative needs.
* Follow company policies and safety guidelines while contributing to a professional, team-oriented environment.
What We're Looking For
* Strong organizational skills with the ability to manage multiple priorities and deadlines
* High attention to detail and accuracy in all work
* Ability to work in a fast-paced environment with frequent interruptions
* Professional communication skills, both written and verbal
* Strong sense of discretion when handling confidential information
* Team-oriented mindset with a willingness to support wherever needed
* Comfort working with technology and learning new systems
Specific
Job Skills
* Typing speed of at least 65 words per minute with accuracy
* Proficient in 10-key by touch
* Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
* Ability to organize workload and prioritize competing tasks effectively
* Strong follow-through and ability to complete tasks with minimal supervision
Education and/or Experience
* High school diploma or equivalent required
* Prior administrative or office support experience preferred
* Experience in a corporate, distribution, supply chain, or construction environment is a plus
* Equivalent combination of education and experience will be considered
Why Join Consolidated Supply Co.?
* Competitive Pay
* Retirement Savings Plan with Company Matching and Profit Sharing Contributions
* Sick Time
* Career Growth and Advancement Opportunities
* Employee Recognition Programs
* Stable, family-owned company with nearly 100 years of industry leadership
* Supportive team environment focused on employee success and customer satisfaction
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