Office Secretary - Rosland Elementary School - Regular

Position: 4 Hour Office Secretary I - Rosland Elementary School - Regular
Location: La Pine

Description

Bend-La Pine Schools

Bend, Oregon 97703

Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our qualifications described.

If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

Position Title: SCHOOL / DEPARTMENT OFFICE SECRETARY (I) - ELEMENTARY SCHOOL

Department:

Reports To:
Office Manager and / or Administrator

JOB DEFINITION:

Under general supervision, the School/Department Office Secretary performs a wide variety of clerical work. The Office Secretary performs an extensive amount of typing, filing and recording of information. The employee deals directly with student records. The employee works under the supervision of a school office manager and/or administrator.

ESSENTIAL JOB FUNCTIONS:

• Types and reproduces materials from handwritten script or oral directions such as materials for classroom and office use.
• Keeps records, charts and graphs.
• Assists others in matters of filing, sorting, data collecting and organizing materials.
• Assists in school offices in matters of routine clerical work.
• Collects and accounts for monies received.
• Assists and/or prepares reports including simple statistical reports.
• Answers phones; takes and delivers messages.
• Sorts and determines the routing of mail.
• Serves as an office receptionist.
• Administers first aid to students in the absence of school nurse.
• Keeps records on student attendance.
• Maintains student records in compliance with Oregon law.
• Fulfills other related duties as assigned.
• Fulfills performance standards identified in the evaluation process as required by the position.
• Fulfills working conditions and physical effort listed below.

WORKING CONDITIONS:

Work is performed primarily in an office or administrative setting. The position involves prolonged sitting, frequent computer and keyboard use, occasional standing or walking, and lifting items such as files or office supplies consistent with assigned duties.

The employee may be exposed to moderate noise levels and frequent interruptions while interacting with staff, students, families, and community members. Work follows assigned business hours and may include occasional deadlines requiring flexibility.

The employee may have periodic interaction with students and may be required to provide supervision support during school operations or activities, working in environments with moderate to high noise levels.

The role requires multitasking, organization, attention to detail, and effective verbal and written communication. The employee must be able to perform the essential functions of the position with or without reasonable accommodation.

KNOWLEDGE,

SKILLS AND ABILITIES

:

Knowledge:

• Modern office practices, procedures and office equipment.
• Audio-visual equipment and office machines and their operation.
• Filing and record keeping systems.
• Safety practices.
• Proper first aid procedures.
• Computer operations and applications.

Skills and Abilities:

Possess the physical ability to regularly attend work and fulfill the essential functions of the position with or without reasonable accommodation.

• Type 40 words per minute with accuracy.
• Read, understand and carry out oral and written instructions.
• Learn to deal with bodily fluids.
• Learn the operation of telephones, computers, and other equipment used in the work, as required by the position.
• Accurately transfer, record and…