Nestucca High School Office Manager

• Date Posted: 6/8/2026
• Date Available:
  
  08/17/2026

Position Title: High School Office Manager

Location: Nestucca High School

Reports To: Building Administrator

FLSA Status: Nonexempt

Salary

Schedule:

Classified Salary Schedule

Row: Office Manager

Contract Days: 203

The High School Office Manager performs a variety of secretarial, bookkeeping and administrative duties, which require a broad knowledge of both secretarial and clerical practices and procedures.

• A minimum of a high school diploma or equivalent.
• Secretarial experience, including office management, administration and record keeping.
• Knowledge of general operation of a school district and the administrative assistant duties.
• Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity.
• Ability to exercise confidentiality, diplomacy, and independent judgement.
• Ability to provide leadership, training and supervision to other personnel.
• Keyboard and Word processing with speed and accuracy.
• Knowledge of first-aid procedures; ability to learn proper methods of dispensing medications.
• Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions.
• Ability to remain calm and supportive when dealing with difficult people or emergencies.
• Ability to manage school finances according to accepted accounting principles and district guidelines.
• Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail.
• Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing.

• Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature.
• Contributes to student behavior management including monitoring and mentoring students.
• Coordinates and manages office workload and procedures.
• Cultivates and models a respectful working and learning environment.
• Supports the principal with administrative and confidential work.
• Maintains Emergency Response Team assignments and emergency bag; updates emergency protocols and distributes them to staff; schedules and coordinates emergency drills as required by district and state law in cooperation with the principal.
• Dispenses medication to students; monitors and manages students with high-risk health conditions according to Health Management Protocols; assists students in need of care in the health room.
• Acts as initial responder to building level First Aid emergencies and coordinates with other staff to ensure proper steps are taken to ensure the health and safety of the sick or injured party; including administering first aid, calls to 911, coordinating with emergency responders, and/or providing medications as appropriate.
• Process all purchase orders for teachers, staff and supplies.
• Responsible for creating, assigning, and collecting student body fees.
• Serves as primary contact and liaison between the Principal and students, teachers, parents, staff, district, and community; manages the building Administrator's calendar, phone, mail, and email account, independently scheduling appointments and responding to communication as appropriate, on behalf of the Administrator.
• Manages internal and external communications with staff and public, including schedules, calendar of events and activities, Site Council information and minutes.
• Provides support in planning, coordinating and executing school-wide events such as Back-to-School Night, student registration & open house, conferences, concerts, staff appreciation, and provides supplies, catering, as needed for professional development.
• Coordinates substitute, assisting staff with input, finding subs, coordinating coverage as needed when no subs are available, reviewing absence reasons.
• Successfully uses software and online programs to monitor and maintain essential records regarding students, personnel, accounting, work orders and other areas as required.
• Processes purchase orders, purchasing card transactions and statements, expense reimbursements, travel requests and other related requisitions ensuring proper approvals, coding and records; purchase office supplies and equipment for the school/department.
• Coordination of registration information to families prior to start of new school year.
• Participate in NVSD meetings to align practices across all facilities.

Salary and work year to be according to the current negotiated contract.

Performance of this job will be evaluated in accordance with provisions of Board policy.

• Attendance and Punctuality: The…