Administrative Specialist

Administrative Specialist 1

Do you have a passion for helping others? Do you excel at providing excellent customer service and enjoy being a resource for others? The Oregon Government Ethics Commission (OGEC) is searching for its next permanent Administrative Specialist 1!

As an OGEC Administrative Specialist 1, you will be the face of OGEC. You will help public officials who reach out to OGEC for assistance and help them navigate various systems and support OGEC's lobbyists, clients, and public officials with their filing needs.

Salary: $3,796-$5,189/ per month Non-PERS Rate

$4,049-$5,548/ per month PERS Rate

What We Are Looking For:

Your application must demonstrate education and/or experience in the following:

Minimum Qualifications

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

An equivalent combination of education and experience.

Skills and experience should demonstrate the ability to:

• use file management systems, secure file-sharing platforms (e.g., File Cloud), Adobe Pro and Microsoft 365 applications (Word, Excel, Outlook, Teams) to streamline and automate tasks, communicate, maintain confidentiality. Ability to learn new technologies and applications.
• ensure all documentation, orders, notices, reports, and files are accurate, complete, and in compliance with legal and regulatory requirements and database management.
• communicate with a variety of people at all levels such as administrators, other agency or legislative staff members, the press, and the public, with strong customer service skills and the ability to maintain confidentiality as needed for the situation.
• handle sensitive and confidential information with discretion and integrity, ensuring compliance with privacy regulations and safeguarding data.

Join us at an informal info session and learn more about the position!

June 24, 2026 – 12:00pm – 1:00pm PST

We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. OGEC recognizes that some applicants do not always apply for positions unless they directly meet all of the qualifications. We greatly encourage you to apply even if you don't meet every one of our desired qualifications listed and we welcome applicants from diverse and varied backgrounds.

How To Apply:

• Click apply.
• Complete job history and education sections. Work history, experience, and education must clearly show that you meet the qualifications of the position.
• RESUME:
  Upload resume and cover letter showcasing your amazing skills, education, training, and experience and why you are the best fit for this position in PDF format.
• Upon submitting your application, please check your Workday account for additional tasks to complete, such as questionnaires, and to request veteran's preferences (if applicable).
• Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure to submit your documentation in order to have the preference considered. You may also call the Oregon Department of Veterans' Affairs at:
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

All applicants:
You will only have one opportunity to upload the required resume and cover letter. Please convert your documents to PDF format. Drag and drop the documents into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the…