Assistant Administratif; h​/f - Commune DE LA PLAINE DES Palmistes

Job Title

Job Description

The agent will be assigned to the Municipal Police and will be under the hierarchical authority of the Chief of Municipal Police Service. Main duties include:

• Physical and telephone reception:
  
  - Welcome and inform the public.
  
  - Receive, filter and direct calls.
  
  - Identify and manage the request according to its level of urgency.
• Secretarial duties:
  
  - Receive mail
  - Update the mail registers "departure" and "arrival".
  
  - Process mail
  - Seal and frank.
  
  - Count mail and organize intra-service and external administration transmissions
  - Take notes and write minutes
  - Display and disseminate information.
  
  - Compile, update and disseminate a documentation fund (Documentary Watch) - Ensure the classification and archiving of administrative documents
  - Update files on networks
• Staff management:
  
  - Build and update a reduced professional file
  - Plan the schedule of agents
  - Update the monthly attendance register
  - Follow up on leave and overtime hours performed
• Management of the service's material resources:
  
  - Monitor the state of stocks
  - Define the needs for supply
  - Enter purchase orders and follow them up
• Participate in specific tasks of the position:
  
  - Draft municipal decrees/liquor sales
  - Declaration of restaurant opening
  - Management of taxi parking authorizations on the communal territory
  - Keep statistics

Secondary duties ASVP (reinforcement of the staff):

- Witness traffic code violations concerning stopping, obstructive, abusive or prohibited parking (prevention and repression by verbalization), excluding dangerous stops or parking
- Monitor the public road: census of various damages, surveillance and record of contraventions to the sanitary regulations relating to the cleanliness of roads and public spaces
- Watch over the respect of the bylaws of roads, parking, occupation of public domain
- Reception and information role of users of public roads and public spaces
- Display municipal information
- Participate in the surveillance of the good course of public events in complementarity with the police services
- Write the main-courantes, minutes and reports
- Respect and maintain the collective material (vehicle) and individual (clothing) equipment

Skills:

- Manage situations according to their level of urgency
- Discern confidential information from those that can be communicated
- Report on your activity to the responsible
- Good knowledge of the computer tool (fax, mails, internet) - Mastery of the office tool (Word, Excel, Followin, TAXK, SEDIT, E-temptation…) Knowledge:

- Relationship skills
- Rigor
- Discretion
- Autonomy
- Initiative spirit
- Sense of teamwork
- Sense of organization
- Availability
- Sense of public service, dialogue and listening
- Self-control