FTE Registrar/Counseling Secretary at Sisters High School
Listed on 2026-07-03
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Administrative/Clerical
Office Administrator/ Coordinator, Education Administration, Clerical, Administrative Management
Location: Sisters
.9375 FTE Registrar/Counseling Secretary at Sisters High School
Job : 5806762
Final date to receive applications: Jul 15, 2026 11:59 PM (Pacific Standard Time)
Posted: Jun 29, 2026 7:00 AM (UTC)
Starting Date: Aug 10, 2026
Position Title: Permanent, .9375 FTE Registrar/Counseling Secretary at Sisters High School
Reports To: Building Principal
Posting Date: June 29,2026
. Interviews to be held the week of July 20, 2026.
Date Available: August 10, 2026
The Sisters School District is looking for a dedicated team member to join us as a Registrar / Counseling Secretary at Sisters High School. This 0.9375 FTE position is an essential part of our school community, working 7.5 hours per day, Monday through Friday, from 7:30 a.m. to 3:30 p.m., for 209 workdays each year.
Position Summary: Under minimal supervision, assists the principal in the management of daily operations by providing administrative assistance, supervision, and organizational services. The team member is responsible for all student records as well as data associated with student progress toward graduation; curates the database of course offerings at the high school and maintains a cash drawer; serves as the primary contact with all staff members as well as students in relation to counseling activities and records.
Job Characteristics: The majority of this team member’s time is spent in contact with people. Flexibility and effective oral and written communication skills are essential. Must be able to use current office equipment, which includes computers, copy machines, and automated telephone/intercom systems and help staff members with this equipment. This position serves as the primary contact person for students, parents, district staff and community members.
This position requires the use of independent judgment in the absence of the administrator to deal with a variety of unanticipated problems and concerns. Works under the supervision of the principal.
Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.
- Assist counseling staff with all aspects of the school scheduling process using the current student services program.
- Records and maintains transcript information on all high school and alternative school students. Reports transcript information to colleges as directed.
- Coordinates access to services in the counseling office and serves backup to adjoining spaces such as the school nurse’s office and dean of students.
- Coordinates access to and enrollment for online/independent study classes.
- Assist counselors in tracking graduation requirements for all high school and alternative students.
- Assist principal and/or counselors in the development of student handbooks, curriculum guides, and the high school master schedule.
- Coordinates scheduling and other logistics associated with the Aspire program.
- Initiates and processes report cards and progress reports as directed and assumes responsibility for the timely mailing of such reports.
- Ability to positively represent the district in a variety of matters and situations.
- Ability to rapidly and accurately enter and retrieve data from district software.
- Ability to support and maintain school and district policies and to successfully plan and complete assigned responsibilities within identified resources and timelines.
- Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others’ ideas and contributing to building a positive team spirit.
- Maintain a high level of commitment to completing all tasks and meeting deadlines.
- Genuine interest in and ability to relate to students and the general public.
- Ability to work under minimal supervision and direction.
- Such alternatives to above qualifications as the administrator may find appropriate and acceptable.
- Maintains the same level of ethical behavior and confidentiality regarding information about students and district issues as is expected…
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