Administrative Assistant

Location: Donald

Position Summary:

Performs broad administrative and staff support duties for the organization. Prepares reports and presentation materials. Monitors all incoming phone calls for branch or corporate office. Receives and responds to correspondence. Receives and directs visitors. Schedules meetings, and performs other clerical duties tosupport the daily business.

Key Competencies Building Collaborative Relationships Innovation / Creativity Adaptability Developing  Self & Others Essential Functions Answers and directs all telephone calls including taking messages from a variety of sources and determining where best handled

Greets visitors to Capital Assists all departments with routine functions as assigned

Assists all departments with projects as needed

Arranges travel schedules for office personnel as requested

Operates and maintains postage machine, fax machine and copier

Monitors incoming and outgoing faxes – copying and distributing as needed

Composes and types routine correspondence

Handles flow of mail from pickup to distribution to appropriate departments

Organizes and coordinates meetings in and out of the office

Tracks the schedules of all office personnel as needed

Maintains and reorders office supplies as needed

Perform other work-related duties as assigned by your supervisor and be flexible and adaptable to changes that will occur during the course of employment

Education / Experience and Skills High School Diploma.

Minimum of two years of experience in administrative field.

Detail-oriented with ability to produce consistent error-free results.

Ability to be collaborative and provide helpful communication to management, peers and customers.

Working knowledge of office equipment; computer terminal, calculator, copier, fax machine and telephone equipment.

Minimum keying speed of 45 WPM.Good working knowledge of PC software programs such as Microsoft Word, Excel and PowerPoint.

Ability to model the Capital values and to provide innovative solutions.

Ability to drive and be accountable for results in a fast paced environment.

Abilities Must be able to lift, carry, push, or pull up to 5 pounds 5% or less of the workday.

Must be able stoop, kneel, crouch, or crawl 5% or less of the workday.

Must be able to sit and walk or otherwise move around for prolonged periods of time throughout the workday.

Must be able to use a keyboard and do manual tasks for prolonged periods of time throughout the workday.
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