Nestucca Valley District Office Manager

Notice: HB3187

NVSD complies with HB 3187. Prior to completing an initial interview, NVSD does not request or require disclosure of the applicant's age or date of birth or when the applicant attended or graduated from any educational institution, except when such information is required to: (A) affirm that the applicant meets bona fide occupational qualifications; or (B) comply with any provision of federal, state or local law, rule or regulation.

To these ends we ask that applicants do not provide such information as part of their application or attached materials.

Position Title: District Office Manager

Reports To: Superintendent

FLSA Status: Nonexempt

Salary

Schedule:

Classified Salary Schedule

Row: Office Manager

Contract Days: 220

The District Office Manager performs a variety of secretarial, bookkeeping and administrative duties, which require a broad knowledge of both secretarial and clerical practices and procedures. The District Office Manager provides administrative support to the Superintendent, and supports district office staff in district operations.

• A minimum of a high school diploma or equivalent.
• Secretarial experience, including office management, administration and record keeping.
• Knowledge of general operation of a school district and the administrative assistant duties.
• Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity.
• Ability to exercise confidentiality, diplomacy, and independent judgement.
• Keyboard and Word processing with speed and accuracy.
• Knowledge or ability to learn about first-aid procedures and proper methods of dispensing medications.
• Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions.
• Ability to remain calm and supportive when dealing with difficult people or emergencies.
• Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail.
• Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing.

• Provides administrative assistance to the Superintendent; managing their calendar, responding to communication as appropriate and providing operational day‑to‑day support on their behalf.
• Manages the district office, phone, email account, conference room calendar, office supply inventory and district mail run.
• Supports the district office staff with administrative and confidential work in District Operations, Human Resources, and the Business Office.
• Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature.
• Food Service meal count document support and site monitoring tracking.
• Oversee maintenance and compliance of District Emergency Handbook and procedures.
• Serve as point of contact for inter‑district transfer student applications and tracking.
• Reconcile Superintendent credit card.
• Packing slip input support.
• Manage the credit card check out sheet.
• Manage and book district staff travel arrangements.
• Process volunteer and coach background checks ensuring approved volunteer list is up to date.
• Acts as initial responder to building level First Aid emergencies and coordinates with other staff to ensure proper steps are taken to ensure the health and safety of injured party; including administering first aid, calls to 911, coordinating with emergency responders, and/or providing medications as appropriate.
• Serves as primary contact and liaison between the district staff and students, teachers, parents, staff, district, and community. Answers district phone line and greets/welcomes visitors to the K8/NVSD District office.
• Processes facility use requests and manage facility calendar.
• Stores district injury and DHS reporting documentation.
• Plans, coordinates and executes school‑wide…