Statewide Facility Assessment Administrator

Statewide Facility Assessment Administrator

We are seeking a Statewide Facility Assessment Administrator to join our Office of School Facilities team at the Oregon Department of Education (ODE). This is a permanent position represented by the Service Employees International Union (SEIU).

This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. This position will travel to districts and conduct site visits to audit the third-party assessors and explain results to districts. A driver's license, an acceptable driving record, a personal vehicle, or an alternative means of transportation are required for this position.

Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office.

What you will do!

You will administer and oversee Oregon's statewide school facility assessment program by developing and managing contracts with third-party assessors, establishing and maintaining facility assessment standards, ensuring the quality and integrity of facility data, and leveraging assessment information to inform statewide policy, funding decisions, and strategic planning related to school facilities. This position serves as the lead contract administrator for the statewide facility assessment program and is responsible for developing, procuring, and managing contracts for third-party assessment services that collect facility condition data from school buildings throughout Oregon.

As the primary point of contact for contracted assessors, this position provides technical guidance, monitors contract performance, ensures contractual requirements are met, manages assessment related funding, and oversees future procurement and contract renewal processes. This position will also be responsible for administering the competitive contracting process and recommending improvements to contract requirements and program delivery over time. You will have the opportunity to work with the Office of School Facilities team which is a dedicated, collaborative, and supportive team working across a variety of facilities grants and programs.

There are many opportunities for cross training within the team, and the team regularly interacts with other offices in ODE, as well as the legislature and school districts. This position is unique because it is working with the first ever statewide school facilities assessment in the history of the State of Oregon. You will assist in directing this new program and shaping how data is used to inform policy decisions that will have a lasting impact on schools across Oregon for years to come.

Typical duties include:

• Ensures assessors are using correct tools, methodologies, and standards to support consistent data collection.
• Directs third-party contractor to coordinate and plan assessment work with districts to maximize effectiveness of assessments while complying with local district policies.
• Be the single point of contact for districts and third-party assessors.

A cover letter and resume are required and are an important part of the application process. Only these materials are considered during the screening process:

• A cover letter (no more than 2 pages), highlighting your skills and experience, and demonstrating how your qualifications align with the required and desired qualifications for this role.
• A current resume detailing your relevant experience and education as it will be used in place of the detailed Workday work history for this agency-specific recruitment.

Minimum Qualifications (Required)

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; and four years experience coordinating or administering a program

OR;

Any combination of experience or education equivalent to seven years of experience that typically supports the knowledge and skill requirements listed for the classification.

Preferred Skills & Knowledge (Desired Attributes)

• Contract Administration
  
  Experience:
  
  Demonstrated experience developing, administering, monitoring, or evaluating contracts, procurement processes, and vendor performance.
• Data Quality and Analysis
  
  Skills:
  
  Demonstrated experience reviewing, validating, correcting, integrating, or analyzing program data for accuracy, consistency, and usefulness.
• Technical Assistance and Stakeholder Support:
  Ability to provide clear guidance, training, consultation, and technical assistance to districts, contractors, public agencies, or external partners.
• Communication and Relationship Management:
  Strong written and verbal communication skills with…