Procurement and Facilities Coordinator

Sunrise Water Authority (SWA) is a public water utility with an excellent reputation for providing safe, reliable water service to approximately 53,000 people in Happy Valley and areas of unincorporated Clackamas County. We seek confident, hardworking people who embody SWA’s core values including teamwork and excellence. SWA offers an exciting opportunity in a professional and supportive atmosphere with excellent compensation and benefits, and the opportunity to grow your career while working in a sustainable organization that provides the community with its most precious resource – water.

• Lead the systematization and appropriate documentation of SWA’s procurement and vendor contract management processes, coordinating collaboration with other staff stakeholders.
• Primary point of contact for compliance with SWA’s Contracting & Purchasing Rules Manual, supporting updates as necessary.
• Conduct procurement of goods, services, and public improvement contracts in accordance with ORS 279A/B/C, Oregon Attorney General’s Model Public Contract Rules, and local contract review board rules.
• Prepare, issue, and manage Invitations to Bid (ITBs), Requests for Proposals (RFPs), Requests for Quotes (RFQs), and intermediate procurements.
• Coordinate with engineering, operations, and other staff to develop scopes of work, specifications, evaluation criteria, and bid documents.
• Manage contract lifecycle activities including award, execution, amendments, renewals, and close-out.
• Maintain procurement records, contract files, and audit documentation.
• Provide guidance and training to staff on procurement procedures, thresholds, cooperative procurement options, and compliance requirements.
• Review vendor invoices and contract terms for accuracy and adherence to price schedules.
• Assist with procurement planning for CIP projects, construction services, and specialized water-utility needs, etc. (e.g., pumps, pipe materials).
• Support purchase requisitions and vendor management.
• Monitor contract performance, insurance certificates, and deliverables.
• Conduct market research, price analysis, and cost comparisons.
• Maintain knowledge of relevant OARs, model rules, and industry procurement standards (NIGP, OAC standards, etc.).

• Primary focal point for the SWA office facilities and their systems, serving as liaison for administrative and maintenance service contractors (e.g. building maintenance, inspections, IT, landscaping).
• Support to engineering and operations team members related to systems facilities management needs (e.g. pump stations, reservoirs).
• Inventory control support in coordination with operations and finance teams.
• Facility-related project leadership, as assigned.

• Bachelor’s degree in business, public administration, supply chain, or related field, and
• Minimum of three years of procurement and contracting experience preferred, ideally within a public agency or utility, or
• Equivalent combination of education and experience.
• Water industry experience preferred.
• Organizational IT management is a plus.

• NIGP-CPP, CPPB/CPPO, or related procurement credentials.

• Knowledge of Oregon public procurement laws, competitive bidding requirements, and construction contracting.
• Strong writing skills for developing clear scopes of work/objectives, solicitations, and contract documents.
• Ability to interpret regulations, track deadlines, and maintain meticulous records.
• Ability to constructively and proactively collaborate with technical services, finance, operations, and external contractors.
• Proficiency with procurement software, ERP systems, Microsoft and Google suites.
• Practical experience with Oregon Buys and cooperative purchasing (e.g. Sourcewell).

The qualified candidate will have the ability to pass a pre-employment background check.