Academic Advisor

Academic Advisor

The Academic Advisor provides comprehensive academic, college, and career guidance services to students in grades 9-12. This position is responsible for coordinating student academic planning, graduation progress monitoring, testing programs, post-secondary readiness initiatives, and supporting students in achieving their educational and career goals. The Academic Advisor serves as a liaison among students, families, staff, colleges, and community partners to ensure students are prepared for success beyond high school.

Academic Advising and Student Support

• Develop and maintain individual graduation and post-secondary plans for all students.
• Monitor student progress toward graduation requirements and identify students who are on track/off track for graduation.
• Meet regularly with students and families regarding academic progress, credit attainment, and future planning.
• Coordinate and facilitate Advisory programming and activities.
• Coordinate and facilitate Senior Seminar courses and activities.

Student Scheduling and Master Schedule

• Develop and maintain the school's Master Schedule in collaboration with administration.
• Coordinate student scheduling, including course requests, schedule changes, and placement decisions.
• Assist students in selecting courses aligned with graduation requirements, career interests, and post-secondary goals.

Testing and Assessment Coordination

• Coordinate and oversee all aspects of the following assessment programs: PSAT, SAT, PreACT, ASVAB.
• Responsibilities include:
  
  Registration and scheduling, communication with students and families, test administration logistics, coordination with testing agencies, distribution and interpretation of results.

Graduation and Records Management

• Serve as the district's Transcript Specialist, maintaining accurate student transcripts and records.
• Monitor credit completion and graduation requirements.
• Coordinate graduation eligibility reviews and communicate requirements to students and families.
• Assist with commencement planning and verification of graduates.

College and Career Readiness

• Coordinate college visits, career exploration opportunities, and post-secondary planning activities.
• Serve as the liaison for TRIO and other college readiness programs.
• Coordinate Dual Credit opportunities and support student enrollment and participation.
• Maintain and oversee Recruit Hippo and other post-secondary planning platforms.
• Coordinate scholarship opportunities and provide support for college applications and financial aid processes.

Scholarship Coordination

• Coordinate and maintain information regarding local, state, and national scholarships.
• Facilitate the work of the Scholarship Committee, including application processes and scholarship selection procedures.
• Assist students with scholarship applications, essays, and deadlines.

Alternative Education and Credit Recovery

• Coordinate and monitor student participation in Odysseyware and other credit recovery programs.
• Monitor grading and progress for students participating in alternative learning opportunities.

Work Experience and Career Development

• Serve as the Work Experience Liaison between students, employers, and school staff.
• Coordinate student work-based learning opportunities and maintain required documentation.
• Develop community partnerships to expand career and internship opportunities for students.

Athletics and Eligibility

• Conduct regular Athletic Grade Checks and communicate eligibility information to students, families, coaches, and administration.
• Coordinate submissions and recognition for OSAA Academic All-State honors and other academic recognitions.

ASPIRE Program Coordination

• Serve as the school's ASPIRE Coordinator, including:
  Recruiting and training mentors, coordinating student participation, facilitating college and career planning activities, maintaining program records and reporting requirements.

Additional Responsibilities

• Collaborate with administrators, counselors, teachers, families, and community agencies to support student success.
• Maintain confidentiality of student records and information.
• Prepare reports and maintain accurate records as required by district, state, and federal regulations.
• Attend professional development activities and maintain knowledge of college admissions, financial aid, and graduation requirements.
• Perform other duties as assigned.

Required Qualifications

• Experience in secondary education, counseling, academic advising, or student services preferred.
• Knowledge of Oregon graduation requirements, college admissions processes, and student information systems.
• Demonstrated ability to work effectively with students, families, and staff.
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to analyze student data and develop intervention plans.
• Knowledge of college and career readiness programs and resources.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with technology, student…