Senior Accountant​/Chief Deputy Tax Collector

Salary: $75,323.66 - $96,275.04 (Effective July
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The Senior Accountant/Chief Deputy Tax Collector performs a complete range of professional accounting and financial analytic activities in connection with accounting for Governmental and Proprietary funds. This position is responsible for overseeing accounts receivable, payroll, fixed assets, monthly journal entries and reconciliations, and any other operational fiscal affairs as needed in the Finance/Tax Department.

• Greets public and other staff in a courteous and professional manner in person, telephone, email.
• Reviews transactions for accuracy, proper account coding or classification, and allocation.
• Reconciles fixed assets, expenditures, cash, accounts payable, payroll and accounts receivable.
• Maintains County Insurance Property, Auto, and Equipment schedules throughout the fiscal year.
• Assists Finance Director in annual and supplemental county-wide budget preparation.
• Reconciles cash balances, tracks errors through accounting system and recommends appropriate correcting entries. Maintains master records of all manual journal entries.
• Reviews and provides preliminary approval of all tax adjustments and refunds. Analyzes and corrects complex errors in tax accounts and reconciles Tax Office financial activity.
• Assists with the management of the taxation computer system as it relates to tax statements, tax collection, and tax distribution.
• Proposes, communicates, and drafts policies and procedures to optimize customer service and financial proficiency as it relates to Tax Collection, Custodial Officer, Treasurer, and General Ledger Management (i.e. Standard Operating Procedures).
• Reviews compliance with laws related to tax accounts in bankruptcy, real property tax foreclosure, and personal property garnishments and seizures.
• Oversees monthly reconciliation for the County’s bank accounts and reviews monthly Financial Investment report for compliance with County Investment Policy.
• Ensures segregation of duties is in place for cash handling, reconciling investments, and deposits.
• Prepares and distributes various monthly, quarterly, and annual reports.
• Prepares audit reports and work papers as designated by the Finance Director.
• Develops and coordinates the completion of the Annual Grantee Performance Report (if applicable), Schedule of Expenditures of Federal Awards (SEFA), and other contract/grant documentation as needed.
• Maintains and processes payroll accounting records including resolving errors, balancing accounts, and preparing records.
• Reconciles, analyzes, and interprets standard payroll and accounting data and records.
• Prepares and proposes training for various County Departments on County Policy and Procedures.
• This position serves as a backup to the Staff Accountants and Finance Director when needed to maintain essential fiscal functions when staffing resources are limited.
• This position serves as a chief deputy tax collector under the delegation of the appointed Tax Collector.
• This position serves as chief deputy treasurer under the delegation of the elected Treasurer if the Finance Director is the County Treasurer.
• Files, indexes, organizes, and maintains records per State of Oregon archiving rules.
• Provides support to other departments when needed and assigned.
• Attends meetings, trainings, and conferences pertaining to assigned duties.
• Handle and process various forms of payment, including cash, checks, credit/debit cards, and electronic transactions, in accordance with established financial procedures.
• Adheres to internal controls and cash handling policies to minimize risk and ensure compliance with Finance and audit standards.
• Must complete cashier/financial transaction training (as approved by the Finance Director) upon hire. Periodic refresher training may be required to maintain compliance with financial policies, procedures, and align with current best practices.
• Regular attendance is an essential function of the position.
• Performs other duties as assigned that support the overall objective of the position and department.

Specialized professional knowledge of the principles of financial accounting, cost-benefit analysis, and financial management of projects and programs. Requires technical knowledge of general payroll laws, regulations, procedures, practices and fair employment practices and laws. Requires basic knowledge of common employee benefits plan provisions such as group insurance, paid time off, retirement and capital accumulation plans. Requires demonstrated skills at accessing relational databases, verifying numerical and demographic information, and entering information onto established data entry screens.

Requires a considerable knowledge of office procedures, practices, and equipment. Skill in various PC based programs.

The ability to effectively communicate with public, employees and administrators in a professional, open, and friendly manner. Must be able to perform account and variance analysis,…