Asst. Director of Fiscal Services​/Board Secretary

Asst. Director of Fiscal Services / Board Secretary

NORTH CENTRAL ESD
- Condon School District 25J
- Condon, Oregon

Job : 5705861

Final date to receive applications: Posted until filled

Posted: May 11, 2026 7:00 AM (UTC)

Starting Date: Jul 1, 2026

To support successful onboarding and professional development, selected job functions will initially be shared with or performed by other Business Office staff during the employee’s first year.

Title: Assistant Director of Fiscal Services / Board Secretary

Department: Business Office

Classification: Confidential

Supervised by: Superintendent

Work Year: 260 Days or Assigned by Superintendent

Position

Purpose:

The purpose of this position is to support the Director of Fiscal Services and the Finance Department in the administration of fiscal operations, ensuring financial integrity, operational efficiency, and compliance with all applicable laws and regulations. In alignment with the ESD’s mission and strategic goals, this role also provides comprehensive administrative support to the Superintendent and Board of Directors, often handling confidential matters.

• High School Diploma or equivalent required.
• Bachelor’s or Master’s Degree.
• Previous experience in ESD budget oversight and experience.
• Computer literacy in support of the budgeting function, data processing, programs and procedures.
• Physical and mental attributes are sufficient to perform essential functions.

• Oregon Certified School Business Administrator Certification & CPA preferred.
• Criminal Justice Fingerprint Clearance.
• Valid Driver’s License and evidence of insurability.
• Successfully pass district background screening.

Fiscal Services

• Assists the Director of Fiscal Services in departmental functions such closing year-end expenditures; sets up accounts receivable for revenues not yet received at year-end; closes outstanding encumbrances; processes roll over of budget to the new fiscal year; accounts for taxes receivable at year-end.
• Provide data and support to ensure Sherman, Gilliam and Wheeler counties receive full revenue amount for property taxes.
• Assists in the management of accounts for grant expenditures by component districts.
• Provides input and support in reconciling books; monthly bank statements; monthly statement of treasury bills invested; liabilities accounts; closing monthly entries, issues balance sheet and revenue/expenditure reports.
• Provides budget report information to the ESD Board at the monthly board meetings.
• Ensures that all legal notices are posted as required by statute.
• Possesses complete knowledge of the ESD’s financial accounting system, from daily operations to product enhancement and updates.
• Assists in the preparation of the annual audit.
• Prepare and submit various Oregon Department of Education collection reports.
• Demonstrate professional character in all job responsibilities. Display courteous, polite disposition, exercising tact and diplomacy. Maintain confidentiality in reference to staff and administration in all aspects of agency.
• Complete job responsibilities with supervision responsibilities.
• Coordinate purchase orders and accounts payable functions ensuring expenditures are charged to appropriate accounts.
• Payroll preparation for department staff:
  Track individual work calendars, request for leave forms, work calendar exchange forms and timesheets for all department employees, ensuring staff turn in forms for all leave taken, and ensuring staff do not work more or less than their annual work calendar.
• Maintain a regular filing system (electronic and paper) and department inventories.
• Perform other related duties, as assigned, to support the success of the agency.
• Process accounts payables and monthly payroll.
• Assists with human resources by preparing recruitment notices; processing personnel documents; and maintaining personnel information in the computer financial system.
• Assists in the research and preparation of documents for collective bargaining.

Board Secretary

• Coordinate all logistics for regular and special Board of Directors…