City Administrator

Overview

ORGANIZATION:
City of Shady Cove, Oregon

LOCATION:

City Hall
DEPARTMENT:
Administration
DATE: 02/10/2026

JOB TITLE:

City Administrator FLSA:
Exempt

To Apply:

Submit a cover letter, resume, and completed application to Human Resources
First review of candidates will take place on March 23, 2026

for the application.

This position serves as the administrative leader of the City of Shady Cove. The City Administrator provides oversight and ensures coordination between all City operations. They are responsible for developing and controlling the annual budget and financial reporting; personnel management, recruitment, and retention; purchasing, contracts and services; managing community and intergovernmental relations including intergovernmental agreements; long-term planning and project management. The City Administrator will serve without regard to political considerations and is not required to reside within City limits.

• Mayor and Council, Commissions and Committees:
  Provide support to the Mayor and Council, commissions and committees for all meetings; provide reports and information about City operations; assist in establishing goals, objectives and policies of the City; coordinate City resources to implement and enforce goals, objectives and policies. Communicate accurately, effectively, and honestly with Council, citizens, staff and intergovernmental/business partners.

• Administration/Management:
  Establish and maintain a positive and cooperative working relationship with citizens, City officials, employees and volunteers. Effectively manage and organize projects while providing effective delegation and supervision to make sure budgets and timelines are met. Review and implement changes to improve operational economy and efficiency. Effectively manage and oversee all City operations, including budgeting and finance, planning and land use, public safety, emergency management, public works, personnel, and all other departments/services.
  
  Act as the City’s business agent in the sale of real property and other matters related to City contracts, permits, franchise agreements and leases. Understand public purchasing and procurement requirements; act as the City’s purchasing agent and signs all requisitions on City accounts.

• Budget/Finance:
  Preparation of City budget and coordination of the budgeting process including timely preparation of budget, presentation to the City Budget Committee, public hearings and review, City Council approval and adoption. Administer City budget, audits, and financial reporting in accordance with state law. Preparation of timely, complete, and accurate financial information and regularly present to Mayor and Council a comparison of budget to actuals, providing detailed explanations of significant discrepancies.
  
  Direct functions in all areas of accounting and finance, including receipts, disbursements, audits, contracts, special assessments, debt management as well as grant application and administration.

• City Recorder:
  Duties include organization, compilation, and processing of Council agendas. Draft resolutions, ordinances, minutes, proclamations, and reports for Council, ensuring notice and legal posting requirements are met. Attend regular and special meetings of the Council, citizens advisory committees, budget committee and other ad hoc committees as directed. Ensure permanent records are maintained, including long term records management system. Direct the maintenance of real property deeds and easements.
  
  Perform election officer duties, including conduct and oversight of activities related to municipal elections.

• Personnel/Human Resources:
  Exercise control and general supervision over all City employees. Apply state and federal employment laws as well as the Collective Bargaining Agreement. Participate in labor contract negotiations with Council direction. Manage union-related activities including communication on issues subject to the Agreement. Develop and maintain employee personnel records and procedures. Assess City needs and create/maintain a staff to support current needs by appointing, evaluating, disciplining, and removing…