Manager of Facilities

Location: Portland

Who We Are:

Neighborhood Health Center is a non-profit organization local to Portland, OR serving underserved patients in the areas of primary care, internal medicine, dental services and more. Our patient-centered approach to care honors the unique needs and circumstances of each individual patient. NHC sees people, not problems, and recognizes that the time spent as a patient in a doctor's office is only one factor in a person's overall health.

Our leading edge, integrated clinical teams work in partnership with patients, their families, and the communities we serve to provide whole-person care, prevention, and ongoing support.

NHC is an Equal Opportunity Employer. We celebrate differences in the workplace and do not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, disability, genetic information or any other characteristic protected by law.

Why work with us?

* We are a non-profit organization, passionate about providing the underserved population with medical and dental services across the greater Portland area, committed to making a difference daily.

* We offer our employees a competitive compensation and benefits package which includes 20 days of PTO (based on full time employment), 9 paid holidays, 2 wellness days, health/dental/vision insurance, education reimbursement, wellness reimbursement, 401k retirement plan with up to an 8% annual employer contribution, employer paid disability insurance, EAP and life insurance.

* Our employees voted NHC a Top Workplace in 2020, 2021, 2022, 2023, 2024 and 2025!

Job Title:

Facilities Manager

Department:
Administrative

Reports To:

Director of Facilities

Work Type:
Hybrid

Classification:
Full-Time, Exempt

Language Differential:
Ineligible

SUMMARY

The Facilities Manager oversees the daily operation, maintenance, and reliability of all clinic and administrative facilities within the organization. This role ensures safe, functional, and compliant environments that support high-quality patient care.

In addition to core facilities responsibilities, the Facilities Manager provides support for organizational safety programs, including OSHA compliance, safety rounds, and emergency preparedness.

The Facilities Manager partners closely with Clinic Leadership, Quality, IT, and external vendors to maintain efficient operations across multiple sites.

Essential

Job Duties

Facilities Operations & Maintenance

* Oversee daily facility operations for all clinic and administrative locations.

* Manage preventive maintenance schedules, work orders, and asset tracking through the CMMS.

* Manage and oversee space planning, clinic refreshes, and small capital projects.

* Conduct routine facility inspections to ensure safety, cleanliness, and functionality.

* Maintain documentation for inspections, warranties, and service records.

Vendor & Contract Management

* Manage vendor activities, ensuring work meets quality, safety, and regulatory standards.

* Ensure the scope of work is managed, and project timelines and budgets are on track.

* Ensure contractors follow infection-control risk assessment (ICRA) requirements during construction or repairs.

* Track contracts, warranties, and recurring service schedules.

Safety Program Support

(Light safety responsibilities, not the primary Safety Officer)

* Assist with OSHA compliance activities, including hazard identification and corrective actions.

* Participate in safety rounds and environmental walkthroughs with Clinic Leadership.

* Support maintenance of life-safety systems (fire extinguishers, emergency lighting, eyewash stations).

* Help track facility related safety incidents and follow up on facility-related corrective actions.

* Provide input on safety policies and procedures related to facility operations

Emergency Preparedness Support

* Assist with implementation of the Emergency Operations Plan (EOP).

* Support drills (fire, evacuation, disaster response) and ensure facility-related components are functional.

* Maintain emergency supplies, generator readiness checks, and facility response procedures.

* Coordinate with leadership during outages, severe weather, or facility disruptions.

Administrative & Communication Responsibilities

* Maintain facilities-related policies, procedures, and documentation.

* Provide timely communication regarding outages, repairs, safety issues, and project updates.

* Assist in the administration of insurance policies relating to Facilities.

* Support onboarding and training for staff on facility use, safety basics, and emergency procedures.

* Collaborate with cross-functional teams to support operational continuity.