Manager Facilities Management OOJ

Manager Facilities Management

The facilities manager oversees all aspects of building functions and guarantees the safety and functionality of all facilities. Duties include running routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records, and supervising facilities staff.

The Manager of Facility Management should demonstrate strong oral and written communications, problem solving, leadership, organizational skills, possess building science technical education, knowledge, and experience. Assistant director should be driven to meet deadlines, capable of working with little or no supervision, and have an eye for detail. The ability to set schedules, maintain budgets, and exercise time management skills is essential.

Strong interpersonal skills and the ability to work with diverse individuals, ranging from maintenance technicians to senior executives, is crucial. The assistant director should be capable of arranging maintenance schedules and projects, orchestrate personnel and contractors to complete building repairs and renovations, and maintain inventory of infrastructure assets, maintenance tools, and supplies utilizing facilitator's technology platforms. In addition to these skills, the assistant director should be willing to become well versed in federal and state regulatory code standards and maintain the facility in a way that ensures the highest level of safety and compliance at all times.

The assistant director should become knowledgeable in emergency management policies and procedures as it relates to the facility management department. The assistant director will also be expected to mentor, train, and develop managers and maintenance technicians.

Facility Maintenance & Operations:

• Assist DFM with daily operations of the facility management department including, but not limited to
• Establishing and operating within department budget
• Providing education and training opportunities, team building events, and conducting annual performance evaluations of direct reports
• Authority to hire/dismiss direct reports
• Staff workload management; scheduling, and assignment and completion of work orders and preventative maintenance tasks using facilitator's CMMS
• Establishing work permitting and policy standards for facility staff and vendors to ensure compliance with federal and state work-safety guidelines (i.e. OSHA)
• RFP creation, bid review, selection and evaluation of third-party vendors for contracted work
• Operate facility in an effective and energy efficient manner
• Execute the corporate-provided plan of succession that includes development and training of Assistant DFM
• Identify talent and leadership traits within team; create training and development program to allow for internal growth opportunities

Regulatory Compliance:

• Assist with managing components of regulatory compliance as it pertains to Environment of Care, Life Safety Code, and Emergency Management, as well as standards of federal and state agencies, local municipalities, fire marshals, other Authorities Having Jurisdiction (AHJs). This includes, but is not limited to:
• Maintaining all relevant documentation utilizing facilitator's engineering technology platforms to comply with all regulatory bodies
• Life safety systems maintenance, testing, and inspection
• Conducting and evaluating emergency preparedness drills
• Creation and maintenance of hospital policies and emergency management plans
• Ensuring Life Safety plans are accurate and up-to-date
• Participation in the Environment of Care Committee
• Risk mitigation by implementing ILSM and ICRA

Project Management:

• Responsible for supporting DFM in executing construction and renovation projects with minimal impact to facility operations by:
• Reviewing drawings and submittals, timelines, and budgets
• Serving as liaison between hospital maintenance team, architect, engineer, and contractor
• Managing risk associated with construction in a functioning healthcare environment
• Monitoring budgets, schedules, and pay applications of projects, and take corrective action, as necessary
• Verifying work performed complies with all federal and state regulations
• Ensuring…