Project Accounting Analyst

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry‑leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we’re looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

• Ensure Projects are set-up in the accounting system in accordance with the client contract in a timely manner.
• Review and ensure contract terms agree to information provided on Project Set-up form (PSF).
• Maintain project-related records, including contracts, change orders, PSF and other project related documents.
• Ensure billing rates are set-up in accordance with the contract and/or company guidelines.
• Ensure change orders are processed timely.
• Assist project managers to ensure revenue and cost budgets are set-up properly.
• Close out projects timely upon completion.

• Review project expenses and ensure they are reflected correctly and calculating at correct rates.
• Establish a regular routine for preparing invoices and submitting to project managers for review and approval.
• Ensure all invoices and billings are prepared in accordance with contract and/or company guidelines.
• Ensure all invoices are posted into the accounting system when submitted to clients
• Reconcile all unbilled (WIP) or deferred (negative WIP) balances monthly and address or elevate accordingly.
• Ensure subcontractor invoices are entered timely and paid according to APEX’s pay-when-paid policy/guidance.

• Establish a regular routine for “courtesy” follow-ups on invoices submitted to clients.
• Review past-due invoices on a weekly basis with project managers and determine a plan of action for following up with the client. This should include documenting actions taken.
• Coordinate with Corporate Receivable Staff regarding collections.
• Track retainers and application of retainers to projects.

• Review and work with project/division managers on an on-going basis to address the following:
• Negative Backlog - Projects where JTD revenue exceeds budget.
• WIP balances – determine the cause and resolution of any WIP balances after billings are complete and elevate to management as needed.
• Inactive project – review inactive projects or projects without activity for an extended period and if WIP and A/R balances are clear, complete or close-out as appropriate.
• Ensure accurate cost and revenue accruals on projects, and research any discrepancies
• Understand and validate appropriate revenue recognition on projects.

• Compile information for internal and external auditors as required.
• Attend project…