Accounts Payable/Accounts Receivable Specialist
Listed on 2026-09-14
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Accounting
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk, Accounting Assistant, Accounts Payable Clerk
About The Role
This position serves as the operational core of the accounting department for a family-owned contractor in Clackamas, Oregon. As the Accounts Payable/Accounts Receivable Specialist, you will manage daily payables, receivables, and vendor administration in Acumatica. Working directly with the Controller and company ownership in a close-knit office, this role oversees project progress billings, subcontractor payments, and cash application while cross-training on public works certified payroll reporting.
The organization is looking for a reliable, detail-oriented professional who thrives on keeping financial records organized. You will maintain clear communication across project managers, installation crews, general contractors, and vendors to keep project accounting moving smoothly.
Location:
Clackama, OR – onsite
Salary: $65,000 - $75,000
Key Responsibilities- Accounts Receivable & Progress Billing:
Prepare monthly progress billings, AIA G702/G703 pay applications, and time-and-material invoices; manage billing backup, lien releases, preliminary notices, and retention collection. - Accounts Payable & Job Costing:
Match material invoices to purchase orders and packing slips, resolve pricing/quantity discrepancies, process subcontractor invoices, and ensure job/cost coding accuracy. - Payment Processing & Reconciliations:
Prepare weekly check runs and ACH payments, apply cash receipts, maintain AR aging, and reconcile vendor statements and corporate credit cards. - Vendor Administration:
Set up new vendors, maintain W-9s and insurance certificates, prepare annual 1099s, and maintain clean vendor accounts. - Compliance & Backup Support:
Cross-train to support weekly certified payroll reporting during team absences and assist with month-end close reconciliations. - Office Coordination:
Support local office needs, including stocking office and kitchen supplies.
- Minimum of 2 years of combined accounts payable and accounts receivable experience.
- Proficiency in Microsoft Excel (including lookups and pivot tables), Outlook, Adobe Acrobat, and Teams.
- Accurate data entry and 10-key skills.
- Proven ability to work independently within deadline-driven accounting schedules.
- Clear verbal and written communication skills for interacting with field staff, general contractors, and vendors.
- Ability to pass a background check, drug screen, and competency evaluation.
- Construction accounting experience, including job costing and AIA G702/G703 pay applications.
- Experience with construction ERP platforms such as Acumatica, Sage 300 CRE, Viewpoint Vista, or Foundation.
- Exposure to prevailing wage, public works accounting, or certified payroll reporting.
- Accounting coursework or an associate degree in accounting/finance.
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