Operations Coordinator

Operations Coordinator, Fiscal Services

Location:

Based out of Sunnybrook Office, 13455 SE 97th Ave, Clackamas, OR 97015

Schedule:

8 hours per day / 5 days per week / Year-Round Calendar

Clackamas ESD strives to infuse equity in all our programs and bodies of work by maintaining an inclusive, barrier-free environment in which everyone participates and fully benefits.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in the job description. We are most interested in finding the best candidate for the job, and that candidate may be the one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described.

If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources .us to discuss your application.

Find your "why" with Clackamas ESD At Clackamas Education Service District, our mission is to lead, serve and innovate for learning. Clackamas ESD provides services in early learning, special education, technology and teacher/staff support to Clackamas County school districts. We ensure students and families in all of our communities -- big and small -- have access to equitable education services. Learn more about CESD here: http://(Use the "Apply for this Job" box below)./

Clackamas ESD offers payroll, accounts payable, purchasing, accounting, grant management and other business services to the districts that need business services support. The goal of business services is to support the mission and operations of Clackamas County schools by providing excellent stewardship of resources and facilitating transparency between schools and the public.

The Operations Coordinator works independently performing a wide range of complex administrative related to District facility and operations, in collaboration with the Chief Financial Officer (CFO). The Operations Coordinator position includes coordinating District and regional operational projects, activities and action plans; monitoring operational standards; providing technical assistance, resources, and ongoing support. The Operations Coordinator is required to be on site 5 days a week at our main district office or at other facility sites.

The Operations Coordinator will be the primary District representative, with decision making authority, when working with facilities staff, and contracted agents, to maintain clear lines of communication and seek to proactively address issues related to safety, facility maintenance, care and upkeep of District grounds and property, as well as related acquisitions. Operations Coordinator will also carry out related operational functions relating to the District transportation fleet.

• Embodies the principles and practices that support our core values, vision, and strategic priorities. Follows and supports CESD policies and procedures.
• Leads District campus operations (including grounds-maintenance and transportation fleet), making executive decisions as applicable.
• Leads and coordinates the District Safety Compliance Team.
• Coordinates with administrators on department and program site visits/inspections, ensuring consistent standards between program locations where feasible.
• Analyzes and advises on safety issues for purposes of union negotiations and reporting findings to the proper management personnel for remediation where necessary.
• Manages the implementation of safety protocols in response to public health.
• Acts in a project coordinator capacity on various operational projects as assigned.
• Acts as coordinator and primary contact to related facilities staff, custodial services providers, groundskeepers, and other vendors and service providers as assigned for all agency buildings.
• Serves as a main contact for information requests from property insurance providers.
• Serves as a contact for Clack Co Kids Nutrition Service Department operational requests.
• Serve as main contact for SAIF Workers' Compensation payment inquiries and requests for information including payroll calculations.
• Assists the CFO in carrying out regional and state responsibilities on behalf of the Oregon Association of Education Service Districts, Oregon School Business Professionals Association, and other professional and service organizations.
• Assists CFO in debt calculations and arbitrage related to financing projects.
• Serves and supports the CESD Facilities Advisory, and oversees coordination of various CESD Safety Committees, including preparation of meeting agendas, minutes and reports or the delegation of these duties.
• Acts as liaison to Office of Human Resources on applicable projects and facility management.
• Monitors and manage use of facility space and room reservations in collaboration with District programs and the Public Service Support Representative.
• Works…