Administrative Assistant

Job Summary

Administrative Assistant supports County Administration and Risk Management, ensuring the front office runs smoothly. The role involves customer service, office operations, administrative and financial support, and coordination across teams.

• Welcome and assist the public, employees, and partners at the front counter, by phone, and through shared email inboxes.
• Provide administrative support to County Administration and Risk Management staff, including committee coordination and public meeting support.
• Process administrative and financial tasks such as data entry, reimbursements, vendor items, records tracking, and document handling.
• Support daily office operations by maintaining supplies, processing mail, and coordinating routine administrative workflows.
• Assist with Risk Management activities, including support for the County’s Skid Car program and coordination of special event permits.
• Maintain accurate records, protect sensitive information, and contribute to process improvements that strengthen service and efficiency.
• Provide staff support to the Board of Commissioners and Board‑appointed committees.

Knowledge of or experience with:

• Office administrative practices, records management, and customer service.
• Financial recordkeeping, data entry, reimbursement processing, and business systems such as Munis or similar software.
• General office workflows, document tracking, and maintaining accurate records.
• Communicating clearly and professionally with staff, community members, vendors, and partner agencies.
• Working in a busy environment with changing priorities while maintaining accuracy and follow‑through.

Skill in:

• Providing professional, courteous, and responsive customer service in person, by phone, and in writing.
• Managing multiple tasks and deadlines with strong organization and attention to detail.
• Reviewing information for accuracy, completeness, and compliance with established processes.
• Working independently, using sound judgment, and maintaining confidentiality.
• Building positive working relationships with employees, departments, outside agencies, vendors, and the public.

• Associate’s degree in Business or Public Administration.
• Two (2) years of public sector administrative and technical support experience.
• OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job.

• Experience working in a government, county, municipal, risk management, finance, or public‑facing administrative environment.
• Experience with Munis or similar financial, payroll, or enterprise software systems.

Driving is a requirement. Possession of or ability to obtain a valid Oregon driver’s license within 30 days of hire is required. The employment offer is contingent upon a satisfactory pre‑employment screening for criminal history, driving history, and controlled substances.

Comprehensive healthcare coverage (medical, prescription, dental, vision) with minimal employee cost and an on‑site clinic, pharmacy, and wellness services. Life insurance, retirement (PERS), generous paid time‑off, holidays, and professional development opportunities. Full benefit details are available at the County website.

Deschutes County is an equal‑opportunity employer. We encourage applications from all qualified individuals and values diversity and inclusiveness. Veterans’ preference is available for qualified veterans.