Fair Manager

Days /

Hours:

37.5 hours/week

Salary/Benefits: $3,332.88 to $3,675.75 with full County Benefits

Manage all aspects of fairground operations including activities and events held at the fairgrounds, operation and maintenance of fairground facilities, budget and accounting systems for monetary control of fairgrounds, marketing of the fairgrounds year‑round, marketing of the annual County Fair, promotion and support of fairgrounds events and space rentals, and supervision of assigned staff. Manage fairgrounds budget under the guidance and oversight of the Harney County Fair Board.

Coordinate implementation of policies of the Harney County Fair Board.

• Plan, coordinate, schedule and promote a variety of cultural, educational, recreational, and civic shows, exhibitions and conventions.
• Market the fairground’s year‑round events and the annual County Fair including, but not limited to, social media, website, print media posters, and sponsor ships; provide publicity and other related information as required.
• Prepare and administer the annual fair fund budget under the guidance and oversight of the Fair Board and assistance of the County Budget Officer.
• Prepare, control and present budgets for individual events, monitor expenditures for compliance with approved budgets. Complete and produce monthly and annual fiscal reports.
• Plan and implement annual maintenance and physical improvement projects at the fairgrounds with the direction of the Fair Board and County Court, and with the assistance of the Caretaker.
• Manage maintenance, office, and all other assigned personnel, including security.
• Identify opportunities for grants, write grant proposals and secure grants for operation of the fair and the fairgrounds.
• Assure and manage fiscal and other needs in compliance with grant requirements.
• Manage contracts; and coordinate, promote, publicize and produce the annual County Fair.
• Complete fundraising and sponsorship agreements to secure additional resources for the fairground’s operation. Assist the Fair Board in planning, organizing and producing one or more fundraising events each year.
• Oversee and facilitate the rental of fairground space, equipment and facilities to produce income for fairground operations including, but not limited to, schedule reservations and collect fees for the RV park; schedule animal stall reservations, stall assignments for events, and collect stall reservation fees; and schedule and collect fees for reservations of the other facilities including Memorial Building, Sale Barn, and etc.
• Attend Fair Board and other meetings as directed including, but not limited to, state, regional and community meetings as well as association meetings and trainings as they pertain to the fair and its operations.
• Act as the Fair Board Administrative Assistant. Prepare correspondence, reports, and documents for the Fair Board. File completed financial statement annually with the County Clerk, in accordance with state requirements.
• Ensure timely and accurate production of the online Fair Book for the purpose of communicating to the public the schedule, events, and rules at the fair.
• Receive and process documents and funds related to fairgrounds activities and events.
• Provide information to the public regarding a variety of fair activities or refer to appropriate staff.
• Perform reception duties, open and organize mail, answer phone, perform data entry, and order and keep a record of supplies.
• Maintain all the keys associated with fairgrounds facilities, ensuring they are appropriately organized, labeled, accounted for and recorded, and kept secure.
• Oversee and/or complete janitorial duties such as sweeping, mopping, cleaning windows, wiping down, and disinfecting surfaces.

• Maintain proficiency through training, reading materials and videos. Maintain work areas in clean and orderly manner. Maintain insurability under standard Harney County policies.

• Ability to project a positive, professional image for self and Harney County.
• Ability to interact with the public and private businesses in a professional manner.
• Ability to establish and maintain…