Executive Assistant

Company Overview

Headquartered in the Pacific Northwest, Wyld produces the best cannabis edibles and beverages on the market using real fruit and natural flavors. The company embraces challenges, tests boundaries, and remains ready for adventure. Wyld THC operates in many states and across Canada, with a nationwide CBD line.

Department: Executive

Employment Type: Full Time

Location: Oregon - Clackamas

Compensation: $75,000 - $100,000 per year

The Executive Assistant provides high-level administrative and coordination support to the Executive team, ensuring the day‑to‑day run smoothly and efficiently. This role manages complex calendars, prepares materials and correspondence, coordinates cross‑functional priorities, and tracks key deadlines and executive initiatives to ensure timely follow‑through. As a central point of organization and communication, the Executive Assistant helps prioritize requests and maintain alignment across teams using strong judgement and ownership.

The ideal candidate is proactive, highly organized, detail‑oriented, and thrives in a fast‑paced environment where priorities shift quickly.

• Act as a central point of organization for incoming requests, ensuring priorities are aligned with executive objectives.
• Anticipate needs and proactively address scheduling, documentation, or communication gaps.
• Exercise sound judgment and discretion when handling confidential and sensitive information.
• Manage complex and dynamic executive calendars, including scheduling across time zones, coordinating internal and external meetings, prioritizing requests, and resolving conflicts.
• Attend meetings as needed to capture notes, track action items, and ensure timely follow‑up.
• Serve as a liaison between executives and internal/external stakeholders to ensure clear and professional communication, including drafting and editing correspondence, agendas, and other documents.
• Monitor executive initiatives and cross‑functional deliverables, ensuring deadlines are met and related documentation is organized and up to date.
• Coordinate cross‑functional meetings, recurring leadership sessions, offsites, and strategic planning events, including agenda preparation, materials, note‑taking, and tracking action items.
• Support special projects as needed – ranging from event planning and logistics to process improvement initiatives and cross‑functional coordination.
• Additional duties and responsibilities may be assigned based on business needs.

• 4+ years of experience supporting senior leadership, business administration, project or program management.
• Highly organized, proactive, and solutions‑oriented; able to anticipate needs and remove roadblocks before they arise.
• Comfortable working independently and taking ownership in a fast‑paced, evolving environment.
• Experience supporting operational workflows, internal documentation, or business process improvements strongly preferred.
• Proven ability to manage complex scheduling, shifting priorities, and high volumes of coordination with accuracy and professionalism.
• Strong project coordination skills, including follow‑through, organization, and the ability to drive action across multiple stakeholders.
• Excellent written and verbal communication skills with strong attention to tone, clarity, and professionalism.
• High level of discretion and sound judgment, with the ability to handle confidential information appropriately.
• Must have experience working with a high sense of urgency, preferably in a fast‑paced work environment.
• Computer
  
  Skills:
  
  Strong technical proficiency with common workplace tools;
  Microsoft suite, Google, Slack, Jira, and other management platforms and software.
• Language
  
  Skills:
  
  Must effectively communicate in English, both verbally and written.
• Math
  
  Skills:
  
  Basic mathematical skills; addition, subtraction, multiplication and division.
• Travel Requirements:
  Occasional travel between buildings and sites.
• Ability to maintain and manage confidential information.
• State regulations require all applicants must be 21 years of age or older.
• Serv Safe or Food Handler’s Card preferred.
• Will be required to submit to a background check.
• Must obtain all applicable state‑required permits, licenses, and certifications.

You’ll receive a competitive salary of $75,000 – $100,000 per year, 11 paid holidays, 120 hours of PTO, 401(k), and fully paid health, dental and vision insurance.

Wyld is an equal opportunity employer.