Executive Assistant

Executive Assistant

Department: Executive

Employment Type: Full Time

Location: Oregon - Clackamas

Reporting To: Director of Executive Affairs

Compensation: $70,000 - $90,000 / year

Headquartered in the Pacific Northwest, Wyld produces the best Cannabis edibles and beverages on the market using real fruit and natural flavors. When adventure calls, we answer - always ready to embrace challenges, test boundaries, and push limits. Our company ethos is founded in strong values and our Pillars of Commitment to our communities and the Earth itself.

Our ambitious team embraces challenges, tests boundaries, and is always ready for adventure. Wyld THC operates in AZ, CA, CO, IL, MA, MD, MI, MO, NJ, NM, NV, NY, OK, OH, OR, WA, and across all of Canada with more launches on the horizon. Our CBD line is available nationwide across all states!

Ability to excel in a fast‑growing/fast paced environment delivering accuracy while managing to deadlines where adaptability is imperative.

Embody Wyld Core Values, The Wyld Way

Wyld’s core values are the driving force and energy behind everything we do. These values drive our culture, our business philosophy and our philanthropic efforts. It is the cornerstone for all that we do here at Wyld.

• Make a Mark
• We Blaze Our Own Trail
• Brand First
• We Mean Business

The Executive Assistant provides comprehensive administrative, operational, and personal support to executive leadership, ensuring business priorities and day‑to‑day responsibilities are organized, coordinated, and executed efficiently. This role serves as a trusted partner by managing executive calendars, coordinating meetings and travel, preparing correspondence or meeting materials, and supporting confidential communications and executive initiatives. Working closely with executive leadership and cross‑functional teams, the Executive Support Coordinator tracks key priorities, coordinates projects and events, facilitates communication, and ensures timely follow‑up on action items.

This position also provides personal assistant support, including scheduling personal appointments, coordinating travel and logistics, fleet administration, and other day‑to‑day responsibilities, while exercising the highest level of professionalism, discretion, and confidentiality.

The ideal candidate is proactive, highly organized, adaptable, and capable of managing multiple priorities while anticipating executive needs in a fast-paced, dynamic environment.

The duties and responsibilities below outline the expected skills, abilities, and experience required to perform this role successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Executive Support

• Manage complex executive calendars, appointments, and scheduling while balancing competing business and personal priorities.
• Coordinate executive meetings, including scheduling attendees, preparing agendas and materials, reserving meeting space, and documenting meeting notes and action items.
• Coordinate domestic and international travel arrangements, including itineraries, transportation, accommodations, and travel logistics.
• Assist in preparing, editing and distributing executive correspondence, presentations, reports, and other business documents.
• Prepare and submit executive expense reports and supporting documentation in accordance with company policies.

Personal Logistics Support

• Coordinate personal appointments, scheduling, reservations, and day‑to‑day personal logistics for assigned executives.
• Assist with personal errands and administrative tasks, including coordinating household services, fleet maintenance, pet care and veterinary appointments, and other personal responsibilities as needed.
• Coordinate personal travel arrangements and related logistics.
• Manage executive fleet administration, including vehicle registrations, maintenance scheduling, insurance documentation, and service coordination.
• Anticipate executive needs and proactively resolve scheduling conflicts and logistical challenges to ensure seamless daily operations.

Project Support & Coordination

• Coordin…