Corrections Health Office Assistant

The Lincoln County Sheriff's Office Corrections Team is looking for a Corrections Health Office Assistant to provide assistance to the medical team in our County Jail. This person will perform a wide variety of reception and secretarial duties primarily in Corrections Health. Act as HIPAA Compliance Officer, answers telephones, compile reports, type and enter data using various computer programs.

$25.03 - $33.64 per hour*

* Lincoln County follows Oregon Pay Equity laws in reviewing education and experience for wage offer.

Lincoln County offers a comprehensive benefits package including:

• Medical, Dental, & Vision Coverage
• 11% County contribution to 401(k)
• County funded Health Savings Account (HSA)
• $40,000 County Paid Life Insurance
• Employee Assistance Programs (EAP)

Lincoln County Jail in Newport

• Perform data entry and prepare written correspondence, reports, and other documents.
• Design and format forms using multiple computer programs, including those specific to medical operations.
• Inventory, order, and track medical supplies; verify accuracy of delivered items.
• Maintain and clean medical equipment.
• Follow vaccine refrigerator protocols and submit monthly vaccine reports (MVR).
• Pick up prescriptions at local pharmacies and deliver or retrieve laboratory specimens as needed.

• Archive medical information in accordance with records retention schedules.
• Communicate with medical facilities to obtain confidential records and ensure continuity of care.
• Transfer confidential medical records to authorized requesting agencies.
• Maintain secure access and organization of all medical records.
• Serve the Corrections Health Office HIPAA Compliance Officer.

• Research billable services and prepare client invoices for medical costs.
• Verify accuracy of invoices from outside providers and prepare payment vouchers for Lincoln County Finance.
• Prepare vouchers for payment to contracted entities approved by Lincoln County.
• Submit reimbursement claims to the Department of Revenue (DOR) for Lincoln County Jail medical collections.

• Serve as receptionist for medical services and for the jail as scheduled; process and distribute incoming mail.
• Prepare and distribute minutes for monthly and quarterly Correction Health meetings.
• Assist team members with various tasks and provide support to ensure smooth office operations; work overtime when required.

EDUCATION

High School diploma or GED supplemented by secretarial and computer training.

EXPERIENCE

Four years of progressively responsible clerical and secretarial experience.

LICENSES/CERTIFICATIONS

• Oregon Driver's License required within 30 days of hire.
• Must maintain annual CPR/First Aid certification.

Knowledge of/Ability to:

• Patient Protection and Affordable Care Act (PPACA).
• PREA (Prison Rape Elimination Act) including compliance.
• HIPAA policies and procedures.
• Varied computer systems, secretarial procedures, record keeping, and reporting requirements.
• Maintain confidentiality of records and information.
• Comprehend and interpret laws, rules, and regulations.

Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

For more information or to obtain the full job description, please reach out to jobscoln.or.us