Administrative Coordinator

Company Description

Hostspot by Site Suites is a growing technology-focused company dedicated to helping businesses manage and optimize their online presence. The team works collaboratively to deliver practical, user-friendly solutions that support clients in streamlining operations and improving customer engagement. Hostspot values clear communication, reliable service, and a culture of continuous improvement. Team members are encouraged to share ideas, take ownership of their work, and contribute to efficient, organized processes across the company.

The Administrative Coordinator is a full-time, on-site role based in Remote, OR, responsible for providing comprehensive administrative support to ensure smooth day-to-day operations. This role includes managing schedules and calendars, coordinating meetings, handling correspondence, and maintaining organized digital and physical records. The Administrative Coordinator will assist with data entry, basic reporting and document preparation, as well as support office logistics such as supply management and vendor coordination.

This position also involves collaborating with internal teams to support project timelines, tracking tasks, and maintaining up-to-date information and documentation. The role requires consistent on-site presence, professional communication with team members and clients, and proactive problem solving to address administrative needs as they arise.

• Strong organizational and time management abilities, including experience with calendar management, scheduling and task prioritization.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, presentation software) and comfort working with cloud-based systems.
• Clear and professional written and verbal communication skills for handling emails, calls and internal documentation.
• Attention to detail in data entry, recordkeeping, and document preparation, with a focus on accuracy and consistency.
• Ability to collaborate effectively with cross-functional teams, provide responsive support and maintain a customer-service mindset.
• Demonstrated reliability, discretion, and integrity when working with confidential or sensitive information.
• Previous experience in an administrative, office coordination or operations support role is preferred.
• High school diploma or equivalent required; additional education in business administration, office management or a related field is a plus.